Production Coordinator

About Universal Music Group

Universal Music Group is the leading global music company acclaimed for its dedication to artistry, innovation, and entrepreneurship. Operating across more than 60 countries, UMG develops recording artists and songwriters while delivering a diverse range of music-related products including recorded music, publishing, merchandising, and audiovisual content.

Role Overview

The Production Coordinator plays an essential role in supporting daily production and operational processes within the label environment. As an entry-level position, this role acts as a vital link connecting multiple stakeholders such as internal departments, artist teams, external vendors, manufacturers, and distribution partners to ensure smooth project progression from planning stages through final delivery. The ideal candidate is detail-focused, organized, thrives under fast-paced conditions, and possesses a passion for music and entertainment operations.

Key Responsibilities

• Manage the production executive's complex calendar effectively, organizing meetings, prioritizing tasks, and handling scheduling conflicts.
• Arrange both internal and external meetings including preparing agendas, booking spaces, and distributing necessary materials.
• Act as the main administrative contact for scheduling and requests on behalf of the Production executive.
• Coordinate domestic and international travel logistics, prepare itineraries, and manage expense documentation.
• Monitor department deadlines, production milestones, and deliverables to keep projects on track.
• Keep detailed and accurate records of production schedules, trackers, calendars, and departmental documents.
• Facilitate communication among cross-functional teams to advance project completion.
• Prepare presentations, reports, and notes for meetings and other administrative functions.
• Maintain confidentiality and handle sensitive information with discretion.
• Anticipate requirements, address challenges proactively, and support team members across various projects.

Qualifications and Skills

• Minimum two years experience in a similar production coordination role.
• Exceptional attention to detail with strong organizational and multitasking capabilities.
• Ability to flourish in a high-pressure, fast-moving workplace.
• A highly driven mindset with enthusiasm for collaborative work environments.
• Well-developed critical thinking and problem-solving aptitude.
• Excellent communication skills with proven ability to cultivate professional relationships.
• Maintains a high level of confidentiality.
• Proficient to advanced expertise in the Microsoft Office suite, especially Excel.

Benefits and Perks

• Comprehensive healthcare coverage including medical, dental, and vision benefits.
• Full coverage for outpatient in-network mental health services.
• Fertility benefits available for eligible medical plan members.
• Well-being reimbursements up to $720 annually, covering fitness, spa, meals, travel, and more.
• Student loan repayment support and tuition reimbursement programs.
• 401(k) plan with full immediate vesting on first 5% contributions plus an additional employer match.
• Flexible paid time off policies including 3 weeks PTO for non-exempt employees and flexible PTO for exempt employees.
• Paid winter break of two weeks and 10 company holidays including Juneteenth and Wellbeing Day.
• Summer Fridays between Memorial Day and Labor Day.
• Robust paid parental leave policy accommodating all types of parents.

Additional Information and Legal Notices

This position is based onsite in Santa Monica, CA. Salary range is between $41,020 and $55,000 per year, depending on various factors such as experience, skills, education, and work location. Universal Music Group is an Equal Opportunity Employer committed to diversity and inclusion.

UMG participates in E-Verify in certain states but not in California or New York and cannot support employment requiring E-Verify in those locations.

Note that this job description outlines key duties which may evolve over time.