Project Management Assistant / Project Coordinator

About Govan Brown & Associates

Govan Brown is a nationwide construction company with locations throughout Canada, specializing in commercial interiors, core and shell construction, as well as building revitalization and repositioning. Since 1994, the company has earned recognition for exceptional service, quality craftsmanship, and innovative solutions. Govan Brown fosters a supportive work environment that promotes strong ethics, personal growth, and community involvement. The firm has achieved accolades such as being named one of Canada's Best Managed Companies and among the Top 40 Contractors.

Benefits Offered

• Retirement savings plan with a company match of up to 5% and an employee stock purchase plan.
• Comprehensive health and dental coverage including prescriptions, medical, dental, vision, plus a Health Spending Account with a minimum balance of $750 for supplemental expenses.
• Opportunities for professional development and internally supported training programs aligned with certification pursuits.
• Reduced summer work hours from Victoria Day until Thanksgiving to encourage work-life balance.
• Team-building and community volunteer events to foster connection among employees.
• Contemporary office facilities featuring a coffee bar, lounge with entertainment and games, and nearby parking availability.
• Employee rewards, including service and referral bonuses and unique incentives such as personalized milestone bobbleheads.
• Wellness support through an Employee Assistance Program and generous vacation allowance totaling at least three weeks annually.
• Committed safety culture with ongoing safety initiatives, plus a biennial $400 boot allowance for CSA-approved safety footwear.

Role Overview

We are seeking a dynamic Project Management Assistant / Project Coordinator to join our Edmonton team. This individual will support Project Managers throughout all stages of construction projects—from tendering through execution to closeout—ensuring projects meet timelines, budget constraints, and quality standards.

Key Responsibilities

• Oversee and coordinate project documentation and processes including project setup, bid coordination, subcontractor management, drawings, purchase orders, contracts, permits, change order evaluation, RFIs, RFQs, and project closeout documentation.
• Maintain accurate and up-to-date project data within the CMiC project management software.
• Review shop drawings for scope accuracy and alignment with scheduling requirements.
• Establish and maintain collaborative relationships with clients, designers, and subcontractors.
• Conduct regular site visits and engage actively in client and trade meetings.
• Support project accounting by assisting with accounts payable approvals, client invoicing, budget monitoring, and estimating.
• Organize comprehensive project closeout materials including warranties, drawings, manuals, and permits.
• Regularly update key stakeholders about project status and milestones.
• Deliver high-quality client and supplier service with timely and professional communication.
• Collaborate with site supervisors, safety representatives, trade leads, and local inspectors throughout project execution.

Candidate Qualifications

• Diploma or degree in Construction Management, Architecture, or Engineering.
• Minimum three years of relevant experience, preferably with a commercial general contracting background.
• Strong proficiency in interpreting construction drawings and documents.
• Comprehensive understanding of construction workflows across all project phases.
• Ability to anticipate challenges and develop practical solutions proactively.
• Familiarity with Microsoft Office and project management software is an advantage.
• Excellent communication skills with the confidence to interface effectively with clients, designers, subcontractors, and colleagues.
• Self-motivated, with the capacity to manage multiple priorities and work efficiently in a fast-paced environment.
• Highly detail-oriented with excellent organizational skills.
• Capable of working independently as well as collaboratively, sharing essential information with the team.
• Positive attitude and proactive problem-solving mindset.

Work Environment

• Position is based at the office located at 10171 Saskatchewan Drive NW, Edmonton.
• Role requires frequent exposure to construction sites during all seasons.
• This is an on-site role; remote or hybrid work arrangements are not applicable.

Equal Opportunity

Govan Brown is committed to diversity and inclusion and appreciates the interest of all candidates. Only applicants selected for further consideration will be contacted.