Procurement Officer

Role overview

The Procurement Officer will be based on the STRIDES project in Uganda and will assist the Procurement Manager with coordinating procurement activities, systems, and daily operations for supplies and services. The role ensures procurement support is efficient, compliant, and well documented.

Key responsibilities

This position is responsible for applying and upholding the Uganda Country Office procurement framework, handling procurement and inventory for office and program-related items, and maintaining compliance with both internal and donor requirements.

• Apply and maintain FHI 360 Uganda Country Office procurement standards, policies, and procedures.
• Oversee procurement and stock control for office supplies, computer accessories, software, phones, furniture, publications, subscriptions, medical equipment, and pharmaceuticals for domestic and country office operations, in line with internal and donor rules.
• Ensure procurement actions always follow organization and donor regulations.
• Work closely with finance, administration, and program teams to strengthen internal controls, support prompt vendor payments, and maintain complete audit-ready records.
• Help keep procurement activities open, responsive, and well managed.
• Support the Procurement Manager in creating and rolling out logistics plans, budgets, and procedures that meet client needs while staying within budget.
• Build and sustain ethical and professional relationships with suppliers.
• Coordinate regularly with requesting teams and programs on ordering and delivery schedules.
• Assist with financial reporting and inventory reconciliation.
• Work with accounting to confirm goods and services are delivered on time, purchase orders are settled as scheduled, and accounts remain current.
• Keep supplier records updated for frequently purchased items and stay aware of local market conditions.
• Maintain accurate and current procurement trackers for the Uganda Country Office and the STRIDES project, with possible assignment to other projects depending on funding.
• Carry out additional duties assigned by the supervisor.

Skills and knowledge

The role calls for strong procurement and logistics knowledge, sound understanding of budget and contract procedures, effective communication, critical thinking, problem-solving, and the ability to influence, negotiate, and supervise where needed.

Education and experience

A suitable candidate should hold a bachelor’s degree or equivalent international qualification in Business Administration or a related field from a recognized institution. A Level II professional procurement qualification such as CIPS, or an equivalent credential, is required. Additional procurement or business management certifications are an added advantage.

Applicants should have 3 to 5 years of hands-on experience in procurement and supply management, including knowledge of Uganda’s public procurement laws and donor requirements, especially those of United States Government agencies. Experience in an NGO is preferred, and previous management experience is also an advantage. The role requires fluency in English, both written and spoken, along with clear and professional communication skills.

Work conditions and tools

This is a typical office-based role. The work involves extended periods at a computer, repeated keyboard use, and sitting or standing for long stretches. The job may require lifting or moving items up to 5 lbs. The role also requires the ability to travel. Tools and technology used include a personal computer or laptop, Microsoft Office 365, SharePoint, Skype, Zoom, Teams, mobile phone technology, and standard office equipment.

Salary and benefits

The expected annual base salary range is UGX 53,000,000 to UGX 75,000,000. The final offer will depend on factors such as experience, education, internal equity, market rates, and budget. The organization also offers a competitive benefits package, professional development opportunities, and policies and programs that support work/life balance.

Additional information

This summary describes the main responsibilities of the role and may be updated at any time. It does not form a contract of employment, and duties may be changed or expanded as needed by management.

Equal opportunity and safeguarding

The employer is committed to equal opportunity and affirmative action, and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, or any other protected characteristic.

Safeguarding is a core expectation for this role. All staff and volunteers must share a commitment to preventing abuse, exploitation, and harassment, including sexual exploitation and abuse. Employment is subject to screening checks such as reference verification, criminal record checks, and terrorism finance checks. The organization also participates in the Inter-Agency Misconduct Disclosure Scheme and may seek information from previous employers regarding any substantiated findings of sexual abuse, exploitation, or harassment. By applying, candidates agree to these checks and confirm their understanding of the process.

Qualified candidates with criminal histories may still be considered in line with applicable laws.

Recruitment notice

The organization will never ask for your career-site username or password, and will not request money, goods, or services during recruitment or employment. If there are concerns about communication, candidates may contact CareerCenterSupport@fhi360.org.