Operations & Human Resources

About the company

Oecophy GmbH is part of the Lab-S Group, an international organization with activities in Asia, North America, and Europe. The team works in a fast-moving environment where creativity, ambition, teamwork, and a people-first mindset are highly valued. The organization follows a flat structure so ideas and input can come from everyone.

Role overview

This position combines operations coordination, executive support, HR, and international recruitment. The selected person will help manage local administrative matters across European offices while also taking ownership of hiring activities for Europe and the US. The role suits someone who is independent, dependable, careful with confidential matters, and eager to take on varied responsibilities.

What you will do

• Oversee day-to-day administrative and operational tasks for European offices.
• Coordinate with local authorities, banks, insurers, and other external service providers.
• Manage sensitive coordination work such as compliance submissions, legal-related cases, and office administration matters.
• Serve as the main local point of contact for resolving operational issues quickly.
• Support management with executive-level assistance so they can focus less on routine local tasks.
• Identify and implement improvements that make cross-border operations smoother and more efficient.
• Assist international teams with coordination and administrative support.
• Take charge of recruitment for Europe and the US, including sourcing and hiring activities.
• Represent HR in candidate communication and employer branding efforts.
• Run the full hiring cycle, from sourcing and screening to interviews, offer discussions, onboarding support, and probation review.
• Handle HR matters such as salary discussions, employee relations, and labor law compliance with care and discretion.
• Ensure HR practices are aligned with local legal requirements, business norms, and cultural expectations.
• Support managers and global teams with HR policies, procedures, and related questions.
• Keep HR and operational documentation accurate and current.

Requirements

• German at native level is required.
• Strong command of English is also required.
• You must be based in Berlin, Germany.
• You should have prior experience in business coordination, executive assistance, HR, recruitment, or a similar role.
• You need a solid understanding of the European business landscape and labor regulations.
• Experience handling both operations and HR tasks independently is important.
• You should demonstrate strong ownership, discretion, reliability, and problem-solving skills.
• Good people skills are needed to work with internal teams, outside partners, and international candidates.
• You must be able to manage confidential information carefully and professionally.

Preferred background

• Experience in international or cross-border organizations is an advantage.
• Exposure to both operational coordination and talent acquisition is preferred.
• Prior work with European and/or US recruitment markets is beneficial.
• Familiarity with office administration, compliance, or related local processes is a plus.

Benefits

• Salary will be competitive and aligned with experience.
• You will work in a collaborative international setting with varied day-to-day work.
• The role offers direct exposure to global operations, leadership, and cross-border initiatives.
• There is scope for growth and professional learning.
• Flexible hours and remote work are available.
• The benefits package includes health insurance and paid vacation days.

Equal opportunity

The employer welcomes applicants from all backgrounds and maintains an inclusive hiring approach.