Medical Coordinator

About the Employer

Schweiger is a large dermatology organization serving patients across the United States, with more than 580 healthcare professionals and over 170 offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. The practice offers medical, cosmetic, and surgical dermatology services, along with allergy care, and sees more than 2.5 million patient visits each year.

The organization aims to deliver an outstanding patient journey while also building a supportive and positive workplace for providers, support teams, and other staff members. It has appeared on the Inc. 5000 list of Fastest Growing Private Companies in America for seven years in a row and has earned Great Place to Work certification.

Employee Experience and Benefits

Team members can access opportunities across multiple office locations, which may help those looking for a role closer to home. The company emphasizes a positive work culture and provides the tools needed to perform well and grow professionally.

• Full-time employees working 30 or more hours each week are eligible for medical coverage, including virtual care, as well as HSA/FSA, dental, and vision benefits beginning on the first day of the month after hire.
• Full-time staff become eligible for a 401(k) plan after 30 days of employment.
• Short-term disability coverage is company-sponsored, except for employees in California.
• Pre-tax commuter savings are available for public transit users.
• Employees receive an extra paid day off for their birthday.
• Part-time employees working fewer than 30 hours per week are eligible for dental and vision coverage starting on the first day of the month after the hire date.
• Part-time staff are also eligible for the 401(k) plan after 30 days of employment.
• Employee discounts are available on Schweiger skin care products and cosmetic services.

Role Summary

This full-time Medical Coordinator role is based in the Dr. Phillips office. The position focuses on delivering high-quality clinical, medical, and clerical support within a healthcare setting. Prior experience in healthcare is required.

Schedule

The role requires full-time availability of 30+ hours per week. Working days are Monday through Friday, with rotating Saturdays as needed. The office operates between 7:00 AM and 7:00 PM, and the candidate should be flexible to support the team across shifts and coverage needs.

Key Duties

• Create a professional, friendly environment that supports a strong patient experience and helps the provider team deliver quality care.
• Support physicians during medical, cosmetic, and laser procedures.
• Document treatments, medications, biopsies, cultures, photographs, prescriptions, prior authorizations, and procedures according to established processes.
• Stay aware of provider workflow and be ready to anticipate the next step in patient care.
• Prepare exam rooms before and after patient visits, including checking equipment at the start of each shift to confirm it is working properly.
• Give patients pre-care and after-care instructions when needed.
• Scan retail and cosmetic products and medical supplies daily, and notify the Head MA and/or General Manager when stock levels are low.
• Handle inventory tasks and restock supplies and equipment as requested.
• Take part in internal training sessions and continuing education opportunities.

Qualifications

• Experience in dermatology is mandatory.
• Prior healthcare experience is mandatory.
• National Medical Assistant certification is preferred.
• Experience with EMR systems and patient scheduling tools is required.
• Strong working knowledge of Microsoft Word, Excel, and Outlook, along with general computer proficiency, is needed.
• Excellent verbal and written communication, interpersonal ability, and organization are important for this role.
• Strong customer service and patient relationship skills are expected.
• Availability on weekdays and weekends is required.

Equal Opportunity and Health Notice

The employer follows an equal opportunity hiring policy and does not discriminate on the basis of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender identity, disability, genetic information, veteran status, military status, military service application, or any other category protected by applicable local, state, or federal law.

COVID-19 vaccination is not required to be considered for employment. However, certain state rules may require the employer to keep vaccination status records on file.

Additional Information

The organization has multiple office locations and encourages applicants to find a role near their home when possible.