Logistics Administrator

About the Role

An expanding company is looking to hire a Logistics Projects Administrator / Coordinator to join their operations team. This role supports multiple project deliveries by liaising closely with operations, logistics, warehouse teams, and other internal partners. The main goal is to ensure materials are accurately and timely delivered according to project demands.

Daily Tasks and Responsibilities

• Manage supplier invoices and order confirmations, serving as the primary contact for delivery-related inquiries.
• Keep delivery timelines and locations updated to align with project schedules.
• Create and oversee delivery schedules, identifying any potential risks or delays promptly.
• Coordinate with suppliers, warehouse, and site teams to resolve delivery or logistics challenges.
• Effectively communicate with warehouse teams about incoming materials, cross-docking, stock booking, and consolidation procedures.
• Maintain accurate logistics records in internal systems and provide general administrative support related to logistics.
• Participate in logistics and project meetings as needed and assist the Logistics Manager, including covering during absences.

Qualifications and Experience

• Minimum 3 years of experience in logistics administration, warehouse coordination, or related functions.
• In-depth knowledge of warehouse operations and logistics workflows.
• Comfortable handling procurement details, delivery information, and operational documentation.
• Experience working in project-driven or less structured environments is highly advantageous.
• Flexible, practical thinker with a focus on problem-solving.
• Proficient in Microsoft Excel, Outlook, and Word.

Additional Information

This is a full-time, permanent position located onsite in Dublin 4. Salary is competitive and will be determined based on experience. Applicants agree that their CV will be securely stored within a confidential applicant tracking system and will not be shared without their consent.