Executive Assistant to CEO

About the Role

Beacon Hill is seeking a highly trusted and experienced Executive Assistant to provide comprehensive support to the Chief Executive Officer. This position demands a proactive, detail-oriented professional capable of managing diverse responsibilities with utmost confidentiality and discretion. The ideal candidate will anticipate needs, resolve conflicts, and serve as a key point of contact, ensuring seamless operations for the CEO.

Key Responsibilities

• Provide extensive executive and personal assistance to the CEO.
• Meticulously manage complex professional and personal calendars, including scheduling meetings, appointments, and personal engagements.
• Orchestrate domestic and international travel, handling all aspects from itineraries and accommodations to transportation and confirmations.
• Oversee logistical arrangements for meetings, events, and special activities, both business and personal.
• Act as a primary liaison, managing communications and prioritizing incoming requests with exceptional professionalism.
• Proactively identify potential issues and resolve scheduling conflicts or logistical challenges before they arise.
• Support the CEO with various administrative tasks, special projects, and organizational duties as required.
• Uphold the strictest level of confidentiality regarding all personal and business matters.

Qualifications and Education

• A Bachelor's degree is preferred, though a High School diploma/GED combined with relevant experience or trade school training will also be considered.
• A minimum of 5 years of experience providing support to a CEO and/or C-level executive in both professional and personal capacities is required.
• Formal education or training in project management, organizational skills, or administrative disciplines is beneficial.
• Must possess advanced proficiency in Microsoft Office 365 Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Proven ability to manage multiple priorities effectively within a fast-paced executive environment.

Company Information

Beacon Hill was established by industry leaders with the goal of setting a new benchmark in search, career placement, and flexible staffing. We deliver integrated staffing solutions characterized by exceptional service, a dedication to successful project completion, and a drive for innovation and continuous improvement. Our specialized brands offer a comprehensive range of staffing services to both emerging companies and Fortune 500 organizations across various market sectors, career disciplines, and industries. We are committed to expanding our office locations, specialty practice areas, and service offerings to meet evolving constituent needs.

Benefits

Beacon Hill provides a comprehensive benefits package, including medical, dental, and vision insurance, along with federal and state leave programs as mandated by applicable agency regulations for eligible employees. Detailed information regarding our benefits will be provided upon successful hiring.

Additional Information

Beacon Hill is an equal opportunity employer. Individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applicants with arrest or conviction records will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. To voluntarily complete our self-identification form, please use the link provided: https://jobs.beaconhillstaffing.com/eeoc/. This form is optional and will not impact your employment opportunities or terms. It is used solely for reporting purposes and will be kept separate from employment records.