Executive Assistant to VP Commercial

About Securitas

Securitas is the world's largest provider of professional security solutions, employing 322,000 individuals across 44 countries, with 20,000 in Germany. Guided by our values of honesty, attentiveness, and helpfulness, our mission is to make the world a safer place. We are committed to equal opportunities and diversity, and as signatories of the Charter of Diversity, we reject all forms of discrimination. We welcome applications and collaboration with individuals regardless of gender, sexual orientation, ethnic and social origin, age, disability, religion, or belief.

Job Overview

We are seeking an Executive Assistant to the VP Commercial (m/f/d) to act as a strategic project and management assistant. This role is crucial for ensuring the structured preparation, implementation, and follow-up of commercial topics and projects. The position is full-time, permanent, and preferably based in Berlin, though other locations may be considered.

Responsibilities

• Take independent operational project responsibility for commercial and sales-related projects, including budget planning, monitoring, and controlling, as well as ensuring timely execution.
• Manage executive-level strategic and operational appointments, including planning, prioritizing, and preparing/following up on internal and external meetings.
• Handle comprehensive travel management (national & international), including booking flights, hotels, and transfers, and processing travel expenses according to internal policies.
• Contribute content to decision-making and management proposals for the executive board and top management to support informed decision-making processes.
• Organize, coordinate, and follow up on executive-level meetings, workshops, and committee sessions, including structured action tracking.
• Manage professional interfaces between the VP Commercial, executives, departments, and assistant teams.
• Ensure efficient office and information management, including confident handling of confidential documents and sensitive data.

Qualifications

• Completed commercial apprenticeship or equivalent qualification, ideally supplemented by additional training or solid practical experience in project management.
• Several years of professional experience as an Executive Assistant, Project Assistant, Senior Management Assistant, or in a comparable role at the executive or board level.
• Demonstrable experience in independent project management, preferably related to commercial, sales, or business development topics, including budget responsibility.
• Solid expertise in strategic appointment management and comprehensive travel management.
• Experience in a corporate or international business environment is advantageous.
• Proficiency in MS Office (especially PowerPoint and Excel) and high IT affinity.
• Structured, discreet, and proactive work approach with strong organizational skills and a high standard of quality.
• Excellent German and English language skills, both written and spoken.

Additional Information

• Fair compensation through appropriate starting salaries.
• Job security with a permanent contract at the market leader.
• Generous annual leave of 30 days.
• Appreciation through tax-free voucher bonuses for birthdays, weddings, Christmas, and other occasions.
• Savings opportunities through numerous employee discounts with providers like Edenred, Sky, Vodafone, McFit, FitX, and Commerzbank.
• Flexible and predictable working hours.
• Up to 50% mobile working option.
• Comprehensive protection with free Securitas group accident insurance, valid even during leisure time.
• Extensive training opportunities through the Securitas seminar catalog and the BDSW-certified Securitas Security Training Center.
• Strong team spirit, living the #WE philosophy.
• Structured onboarding process.
• Provision of modern technical work equipment.
• Stay informed via the Securitas online employee portal.

We look forward to receiving your application! Please click 'Apply Now', complete the online application form, and upload your current CV and certificates. Kindly include your salary expectations and availability. Your application will be reviewed by our recruiting team within 48 hours, followed by an initial phone interview, an assessment, and a final interview with our VP. We look forward to getting to know you!

For any questions, please contact us by phone Monday to Friday, 8:00 AM to 5:00 PM, at 0162 5463744. Your contact person is Esther Nawrath – Executive Recruiting Specialist.

Note: By submitting your application, you agree that your application may be forwarded within the Securitas Group Germany and to cooperation partners to enhance your application chances. If you do not wish for this, please state this in your cover letter.