Executive Assistant & Project Manager

About the Role

Belmond is looking for a highly skilled and motivated Executive Assistant & Project Manager to provide comprehensive support to the Senior Vice President of Global Human Resources and the Senior Vice President of Strategy & Transformation. This hybrid position blends high-level administrative assistance with project coordination, operational management, and strategic business planning. As a key partner to the SVPs, you'll ensure efficient management of their daily agendas while driving forward critical business projects and initiatives.

Key Responsibilities

• Oversee and coordinate strategic projects and cross-departmental initiatives, keeping priorities and deadlines clear and progressing.
• Develop detailed presentations, reports, briefing documents, and decision materials by synthesizing input from diverse stakeholders.
• Facilitate business processes for HR and Strategy & Transformation teams, including managing meetings, agendas, minutes, action item tracking, and follow-ups.
• Coordinate key business events such as annual planning sessions, leadership reviews, team retreats, ensuring smooth execution.
• Maintain strong communication across global teams, ensuring seamless information flow and timely action completion.
• Propose and implement improvements for operational efficiency, simplifying workflows and enhancing team productivity.
• Support internal communications and update materials to reflect Belmond's brand voice with clarity and professionalism.
• Manage sensitive and confidential information with utmost discretion and sound judgement.
• Manage complex calendars for both SVPs, balancing priorities, protecting focus time, and preparing for critical meetings.
• Organize domestic and international travel arrangements carefully aligning with leaders' preferences and schedules.
• Administer expense reporting, purchase orders, and related administrative duties punctually and accurately.
• Plan and coordinate leadership meetings and team events including logistics, materials, and post-event follow-ups.
• Provide proactive daily administrative assistance anticipating executive needs to enable smooth operations in a fast-paced environment.

Candidate Requirements

• Extensive experience providing executive support within dynamic, international environments.
• Proven ability to manage and coordinate multiple projects and stakeholder relationships effectively.
• Exceptional organizational skills with the aptitude to prioritize competing demands efficiently.
• Strong written and oral communication skills, adept at preparing polished executive-facing presentations and documents.
• A proactive, adaptable, and solution-focused mindset with meticulous attention to detail.
• Excellent interpersonal skills enabling effective collaboration at all organizational levels.
• High professionalism with discretion and sound judgment when handling confidential matters.
• Advanced proficiency with Microsoft Office applications including PowerPoint, Outlook, Word, and Excel.
• Confident user of AI productivity tools such as Microsoft Copilot to enhance work quality and efficiency.

Benefits and Culture

• Access to complimentary or discounted stays at Belmond's unique luxury destinations worldwide.
• Private medical and dental insurance coverage.
• Participation in the company pension scheme.
• 25 days of paid annual leave excluding UK public holidays.
• Lifestyle benefits and employee assistance programs.
• On-site gym facilities to support employee wellness.

At Belmond, a culture of kindness, attentive listening, and forming genuine connections is central. Employees are encouraged to thrive personally and professionally with opportunities for continued development alongside industry-leading professionals. Join this prestigious organization and help craft memorable experiences for guests, communities, and colleagues alike.

About Belmond

Belmond originated with a vision to connect discerning travelers to extraordinary properties and journeys worldwide. With over 50 years of heritage since acquiring Hotel Cipriani in Venice, it now encompasses 43 properties across 24 nations. Known for pioneering 'slow luxury' travel, Belmond offers unique experiences such as the Venice Simplon-Orient-Express and exclusive beach resorts. It remains dedicated to honoring its historic properties while innovating travel legacies through collaborations with local communities and renowned artists. Part of the LVMH luxury group since 2019, Belmond continues to define exceptional luxury travel experiences globally.