Contract Administrator

About the role

Downer is looking for a careful, proactive Contract Administrator to join its Business Support Hub in Auckland. In this role, you will support local management teams by keeping contract administration accurate, compliant, and running smoothly across a variety of infrastructure and service projects.

Downer focuses on planning, creating, and sustaining assets, infrastructure, and facilities through integrated services across Australia and New Zealand. The organisation is built around innovation, teamwork, trusted relationships, and strong delivery outcomes.

Why work with Downer

You will be part of an environment designed to help people do their best work, with support for growth, wellbeing, and development. Benefits mentioned for this role include:

• Complimentary access to Marram health care benefits, plus discounted holiday homes
• A $500 referral bonus for current employees who introduce a friend to Downer
• Development and progression opportunities, including a leadership programme for standout performers

What you will do

In this position, you will provide contract and business support across multiple projects, helping ensure financial accuracy, well-managed documentation, and efficient reporting for internal and external customers. You will also contribute to process improvement and help maintain a collaborative, high-performing team culture.

• Assist contract and depot teams with financial processing, reporting, and month-end tasks
• Keep contract records, documentation, and archive systems organised and up to date
• Handle supplier invoices, purchase orders, and subcontractor claims
• Deliver responsive service to both internal and external stakeholders
• Support business administration tasks such as onboarding, meeting scheduling, and data entry
• Help reinforce Downer’s values and safety-focused culture through team activities

What you need

The role calls for someone who has worked in contract administration in a busy environment and who brings strong organisation, communication, and problem-solving skills. Experience with JD Edwards or another ERP platform would be an advantage, and confidence with Microsoft Office is important.

• At least 3 years of experience in contract administration in a fast-moving environment
• Strong working knowledge of Microsoft Excel, Word, and Outlook
• Exposure to JD Edwards or another ERP system is beneficial
• High attention to detail and solid organisational ability
• Clear communication and strong stakeholder management skills
• A proactive, team-oriented mindset with a focus on continuous improvement

Application and pre-employment checks

Applicants who are successful will need to complete a pre-employment drug test, a medical assessment, and a Ministry of Justice check before starting work. Support is available if these requirements raise any concerns.

The reference number for this role is 733405.