Accounts Payable Specialist

About the company

Keelings is a family-run business that is fully owned in Ireland and focused on fresh produce. The company operates across Ireland, the UK, and Europe, handling the growing, sourcing, and supply of high-quality fruit and vegetables. Its growth is supported by innovation, sustainable practices, strong partnerships, and the contribution of its people.

Role summary

This role supports the accounts payable function across multiple business units, with responsibility for invoice processing, payments, reconciliations, supplier setup, query resolution, and coordination with finance teams. The position requires accuracy, strong organisation, and the ability to work to tight deadlines in a busy office setting.

Key responsibilities

• Prepare and execute bank payments in Euro, Sterling, and US Dollars, including BOLs and CAPS, for all business units as needed.
• Handle intercompany payment processing.
• Complete weekly and month-end bank reconciliations, including high transaction volumes.
• Carry out month-end creditor reconciliations for the Head Office business unit.
• Prepare, finalise, and run supplier payments on a weekly schedule while meeting strict deadlines.
• Check and approve new supplier records and supplier changes in the internal master data system.
• Upload, match, and process supplier invoices for two business units through SAP Concur.
• Generate weekly SAP Concur reports to monitor invoice and purchase order approval queues.
• Investigate supplier queries and resolve them promptly and professionally.
• Support the preparation of accounts for payment.
• Assist the AP Team Lead with month-end close coordination for each business unit.
• Provide cross-training support within the team to cover holidays and help onboard new starters.
• Help maintain a consistently high standard of service within the AP team.
• Build effective working relationships with finance teams across the business units.
• Take on other reasonable ad hoc tasks assigned by management.
• Provide reception cover when required.

Performance expectations

• Suppliers should be reviewed and set up in a timely manner.
• Beneficiaries should be reviewed and added promptly.
• Payment runs must be completed by the weekly deadline.
• Work should show strong attention to detail and consistent adherence to process.

Skills and knowledge

To succeed in this role, you need solid office administration capability, strong communication, good time management, and confidence working to strict deadlines. A customer-service mindset, flexibility to work beyond standard hours when business needs require it, and the ability to work independently are also important.

Experience and qualifications

Previous accounts payable experience of up to 2 years in a busy office environment is preferred. An Accounts Technician qualification, or something similar, would be an advantage. Experience with SunSystems would also be beneficial. A strong feel for numbers and the ability to manage your own workload are desirable.

Education

A Leaving Certificate or a higher qualification is required.

Benefits

• Discounted access to the Keelings Farm Shop and a subsidised canteen.
• Free on-site parking, including electric vehicle charging points.
• Wellness initiatives such as a wellness week.

Company values

• People Matter
• Teamwork
• Integrity
• Passion for Achievement

Inclusion and accessibility

Keelings welcomes applications from people of all cultures and backgrounds and is committed to building a diverse, inclusive workplace where everyone can feel they belong. If you need reasonable accommodation during the recruitment process, you may contact the company at recruitment_keelings@keelings.com.

Recruitment process

• CV submission followed by an email confirmation of receipt.
• Phone screening.
• First interview.
• Second interview.
• Outcome and feedback.

Additional information

Flexibility to work outside normal hours is expected when required to support business needs. Reception cover may also be part of the role. The company places strong emphasis on service quality, accurate processing, and collaborative working across finance teams.