Accounts Payable Clerk

About Four Seasons

Four Seasons is built around its people. The company brings together individuals who want to keep improving, aim higher, and treat one another with the same care and respect they expect in return. Across the world, team members help create memorable experiences for guests, residents, and partners through a service culture that blends luxury with genuine warmth. A strong employee experience and a supportive company culture are seen as essential to delivering that standard.

The brand believes in welcoming familiar and new faces alike and in treating everyone with the same consideration it would want for itself. Whether someone works with, stays with, lives with, or discovers Four Seasons, the goal is to create lasting impressions. That philosophy is rooted in the belief that life becomes richer when people truly connect with one another and with the world around them.

Location Overview

The role is based at Four Seasons Resort and Residences at The Pearl-Qatar, a beachfront property in Doha that offers a luxury residential-style experience. The property features spacious apartments and residences with full kitchens and sweeping city or sea views. Guests and residents can also enjoy seven restaurants and bars, the soon-to-open Joël Robuchon concept, the Loulou Spa, and access to the beach and pools. The service style is designed to set a new benchmark for luxury beachfront living in Doha.

Role Summary

The Accounts Payable Clerk supports the hotel by maintaining purchase orders, receipts, invoices, and cheque requests so that all payables are properly documented and processed on time. The position ensures vendors are paid in line with agreed terms and in accordance with company policies and procedures.

Key Duties

• Keep vendor files organized alphabetically, with complete invoices and supporting documents attached to cheques for easy reference after payment, and ensure all records remain up to date.
• Confirm that every payment is backed by the proper approval, including a sanctioned purchase order where required, evidence of receipt, invoice or delivery slip, and the Accounts Payable stamp.
• Enter Accounts Payable invoices and manual cheques into the system for processing.
• Prepare wire transfer authorization forms and make sure they carry the signatures of two authorized signatories from Groups A and B, along with all supporting documents.
• Oversee standing instructions for electronic disbursements so they are approved under standard payment procedures and signed by the cheque signatories.
• Maintain a register of standing electronic payments showing the payment date, payee, amount, and description; route it to cheque signatories ahead of each month’s scheduled payment and keep a copy with bank reconciliations.
• Review and process expense reports and petty cash reimbursements while following key control requirements.
• Send stop-payment requests and void cheques to the Staff Accountant or Assistant Director of Finance for journal entry processing.
• Match vendor statements as they arrive, mark any reconciling items and vendor correspondence clearly, and work directly with vendors to settle discrepancies.
• Prepare manual cheques when instructed by the Director of Finance or Assistant Director of Finance.
• Run month-end reports needed to close the Accounts Payable cycle.
• Ensure expenses for goods received and services rendered but not yet invoiced are accrued correctly, and that other outstanding liabilities are accurate and supported by documentation.
• Prepare journal entries for invoices received after month-end close and for goods and services received but not yet billed.
• Keep a separate record of operating equipment purchases, including china, glass, silver, and linen, as well as capital items, under the direction of the Assistant Director of Finance.
• Assist with preparing Accounts Payable records for annual microfilming if required.
• Maintain an approved vendor list and keep it continuously updated.
• Answer telephone calls and accurately note messages.
• File documents and reports as needed.
• Carry out other related tasks assigned by the Director of Finance or Assistant Director of Finance.
• Check that invoices are backed by approved purchase orders when required, signed receiving documents, and/or authorization from management.
• Compare prices, quantities, and extensions against the purchase order where applicable, initial the invoice after verification, and raise any differences with the Assistant Director of Finance.
• Apply knowledge of tax rules relating to sales tax, use tax, goods and services tax, and year-end processing so deadlines for filing and payment are met and exemptions or deductions are properly documented.
• Ensure the correct sales or use tax is paid to the vendor or self-assessed and remitted on time to the relevant tax authority.

Requirements

• Strong written and spoken communication skills for preparing and presenting reports.
• Consistent ethical judgment when handling issues and outcomes.
• Good interpersonal and relationship-building ability with peers, supervisors, and clients.
• Ability to work in a safe, careful, and well-organized way.
• Practical understanding of generally accepted accounting principles, as well as Four Seasons internal controls, policies, and procedures related to Accounts Payable.
• Working knowledge typically gained on the job or through professional certification.
• Comfort operating office equipment such as fax machines, scanners, copiers, telephones, adding machines, and calculators.
• Ability to use computers and Microsoft Office Suite effectively.
• Ability to read, write, and speak English.

What We Offer

• Competitive compensation and a full benefits package.
• Strong training and career development support.
• Discounted stays at Four Seasons properties worldwide for employees.
• Free dry cleaning for employee uniforms.
• Complimentary meals for employees.
• Additional property-specific benefits may be available.

Schedule

This is a full-time role. Work hours may vary and can include mornings, evenings, weekends, and public holidays as needed.