Conference & Events Coordinator

About Auckland University of Technology (AUT)

AUT stands as New Zealand's newest university, recognized with a 5-star QS rating for 2025, fostering opportunities for over 26,000 students and supported by a community of more than 4,000 staff across three campuses in Auckland. The university culture is built on collaboration and shared values of Pono (truth and integrity), Tika (ethical action), and Aroha (empathy and compassion). AUT emphasizes the significance of Te Tiriti, Māori and Pacific leadership, and inclusivity, welcoming diverse backgrounds and experiences.

Role Overview

This permanent, full-time position based at AUT City Campus involves comprehensive coordination of conferences and events. The coordinator will manage all stages including client communication, event scheduling, use of enterprise event management systems, catering and audiovisual coordination, logistics, and financial tasks such as reconciliation.

The work environment is fast-paced with multiple concurrent events and deadlines requiring excellent organizational skills, adaptability, and the ability to balance competing priorities. Close collaboration with the Conference & Events team, Commercial Services, Estates, and various Faculties and Professional Services is essential. Events include academic conferences, student programs, cultural celebrations, and external functions.

Your Profile

• Minimum four years of relevant experience in event coordination or a related field.
• Proven background in customer service with coordination of hospitality components.
• Strong multitasking abilities managing simultaneous events effectively with accountability.
• Collaborates well within large teams involving catering and audiovisual departments.
• Holds a bachelor's degree in Hospitality, Event Management, Business or a related discipline.
• Possesses a current clean New Zealand driver’s license.
• Committed to principles of equity, diversity, and inclusion, and supportive of AUT’s Te Aronui initiative.

Work Culture and Values

Candidates should bring enthusiasm and innovation to enhance the university experience. They must promote a positive, inclusive environment and demonstrate cultural humility when engaging with indigenous and diverse communities. Experience supporting equity or indigenous-focused initiatives is valued.

Benefits and Support

• Flexible work arrangements and supportive, caring work culture.
• Recognition schemes reflecting your contributions and values.
• Resources and autonomy to make impactful day-to-day decisions.
• Access to Māori and Pacific development programs and cultural capability training.
• Opportunities for professional growth including funded study paths.
• Complimentary gym membership.

Compensation and Application Details

• Salary range between $70,000 and $83,000 per annum, depending on qualifications and experience.
• Full-time role with 40 hours expected weekly.
• Application deadline is 15th August 2026, 11:55 pm.

Applications must include a CV and cover letter addressing the candidate's interest in the role and evidence of meeting the key criteria. Submission is through the university's online system only; email submissions are not accepted.