Administrative Coordinator - Global E-Commerce

Role Overview

We seek a meticulous and highly organized Administrative Coordinator to join our Global E-Commerce team. This position entails delivering effective day-to-day administrative support, facilitating smooth operational flow, and managing internal events and office resources within a dynamic, worldwide environment.

Key Responsibilities

• Coordinate and assist in the planning and execution of department-wide initiatives such as all-hands meetings, team events, leadership workshops, and employee engagement activities.
• Handle daily administrative tasks, including expense management, document control, internal communications, and employee recognition programs.
• Manage office workspace logistics, including seating plans, desk assignments, and resource allocation tailored to business requirements.
• Liaise with cross-functional stakeholders to support collaborative projects and ensure prompt follow-up and execution of operational requests.
• Contribute to refining and standardizing administrative procedures by identifying workflow improvements and boosting operational efficiency.

Qualifications

• A bachelor's degree or higher is required.
• At least three years' professional experience in administrative support, office coordination, or a similar capacity.
• Demonstrated track record in organizing and managing meetings, corporate events, or team activities from initiation to completion.
• Strong organizational abilities enabling management of multiple priorities in a fast-changing, high-pressure environment.
• Excellent communication skills and proficiency in stakeholder engagement within cross-functional teams.
• Competence with Microsoft Office suite (Word, Excel, PowerPoint) and familiarity with design and video editing software (e.g., Canva, CapCut, PowerPoint) for producing internal communication and event collateral.

Preferred Experience

• Previous work experience in internet, technology, or multinational corporate settings.
• A skillset for identifying team requirements and administering resource coordination in a detail-focused, structured fashion.
• Experience documenting and standardizing office administrative workflows and procedures.

Company Description

TikTok represents a global leader in mobile short-form video content, with headquarters in Los Angeles and Singapore, complemented by satellite offices worldwide. Dedicated to inspiring creativity and fostering joy, it offers an innovative and inclusive workplace culture where diversity is celebrated and employees are encouraged to innovate and learn constantly.

Additional Information

Salary Range: $80,169 to $98,800 annually, varying by qualifications and location. Compensation includes potential bonuses and restricted stock units. Benefits encompass medical, dental, vision, 401(k) with company match, paid parental leave, disability coverage, life insurance, well-being programs, paid holidays, sick leave, and personal time off. Benefits and policies are subject to change.

Accessibility: The company is committed to reasonable accommodations during recruitment for candidates with disabilities or other protected grounds.

Equal Employment: Compliance with fair chance hiring laws is maintained.