Office Manager

About Ping Identity

Ping Identity is committed to delivering safe and seamless digital experiences, promoting the concept of digital freedom. Our advanced cloud identity platform enables users to interact, work, and shop safely without friction or fear. Headquartered in Denver, Colorado, we serve major global enterprises including half of the Fortune 100, emphasizing cybersecurity, digital experiences, and identity access management. We value and encourage individuality, fostering a culture that supports authentic presence at work.

Role Overview

The Office Manager role at our corporate headquarters is pivotal in managing site operations and employee experience initiatives. This position ensures a productive, inviting, and high-performing workplace by overseeing day-to-day operations, vendor relations, budgeting, and event coordination. Collaboration across departments such as Human Resources, IT, Finance, and Legal is essential to enhancing the overall work environment.

Key Responsibilities

• Manage daily facilities operations at the corporate headquarters to ensure a safe and welcoming environment aligned with company objectives.
• Oversee the facilities' budget including forecasting, purchase orders, invoice handling, expense reconciliation, and managing vendor contracts.
• Supervise workplace service requests ensuring prompt resolutions and high customer service standards.
• Act as the main contact for building management, security, maintenance, and other service providers to maintain optimal building system performance.
• Lead initiatives regarding workplace health, safety, emergency readiness, and regulatory compliance while managing building access and visitor protocols.
• Maintain office standards including meeting rooms, collaboration spaces, kitchens, and equipment.
• Handle procurement, inventory, and vendor relations related to office operations and amenities.
• Coordinate shipping and logistics for domestic and international needs.
• Ensure smooth hospitality and logistics for executives, employees, candidates, and guest visitors.
• Plan and execute corporate events, employee engagements, and company-wide programs including budgeting and vendor management.
• Collaborate with HR to support employee onboarding, recognition, celebrations, and culture enhancement activities.
• Manage corporate gifting and branded merchandise ensuring quality, consistency, and budget adherence.

Required Qualifications

• At least five years’ experience in workplace operations, facilities management, hospitality, or office leadership in a dynamic corporate setting.
• Proven skills in managing operational budgets, procurement, vendor contracts, and expense reconciliation.
• Proficient with macOS, audiovisual tools, conference room systems, and enterprise software for productivity, collaboration, service management, procurement, and expense tracking.
• Strong organizational, communication, and problem-solving abilities capable of balancing multiple tasks in a fast-paced environment.
• Excellent relationship management skills with a customer-service focus across all organizational levels.
• Ability to independently manage responsibilities with sound decision-making and influence cross-functional teams effectively.
• Full-time onsite work capability Monday through Friday at the Denver corporate headquarters.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Hospitality, Operations Management, or related field.
• Experience supporting large corporate headquarters or multi-site workplaces.
• Prior involvement in workplace initiatives within global, matrixed organizations.
• Certifications in facilities management, workplace experience, or project management are advantageous.

Compensation

The position offers a salary ranging from $45,000 to $58,000 annually in accordance with Colorado’s Equal Pay for Equal Work Act. Final pay is influenced by expertise and capabilities.

Culture and Benefits

• A culture that supports your best work and authenticity.
• Employee Resource Groups fostering a sense of belonging.
• Frequent team bonding and company events.
• Competitive benefits including generous PTO, parental leave, advanced healthcare options, retirement plans, education reimbursement, and commuter offsets where applicable.
• Global volunteering and community involvement opportunities.

Equal Opportunity

Ping Identity embraces diversity and inclusion, striving for a respectful workplace where individuality thrives. We are an Equal Opportunity/Affirmative Action employer and consider all qualified candidates without regard to any legally protected characteristics.