- Esperienza
- 3+ anni
- Stipendio
- USD 35 – USD 35 / hour
- Aperture
- 1
- Pubblicato
- 1 ora fa
- Modalità di lavoro
- In ufficio
- Riprendere
- È necessario candidarsi
Dove lavorerai
Descrizione del lavoro
Job Overview
We are collaborating with a distinguished higher education organization located in San Francisco, CA, to find a skilled Executive Assistant to provide dedicated support to their General Counsel. This position is suited for a meticulous and highly organized individual who excels in managing multiple competing priorities in a dynamic environment, while handling sensitive and confidential information with care.
Key Responsibilities
- Oversee the General Counsel's calendar management, schedule appointments, and coordinate travel plans.
- Draft and prepare documents such as meeting materials, correspondence, reports, and presentation decks.
- Manage financial documentation including expense reports, reimbursements, purchase orders, and budget paperwork.
- Assist with administrative tasks related to legal matters, such as processing public records requests and maintaining related documentation.
- Organize logistics for Board meetings, including arranging agendas, distributing meeting materials and notices, and managing communications.
- Act as the initial point of contact for visitors and provide front desk reception duties.
- Maintain comprehensive office records, supplies, and filing systems to support efficient operations.
- Contribute to overall office functions, special projects, and any additional admin requirements as needed.
- Manage deadlines effectively while ensuring high standards of accuracy and professionalism.
Qualifications
- Minimum of three years’ experience as an Executive Assistant or in a senior administrative role.
- Preferably experienced in supporting legal executives, senior leadership, or board administration.
- Excellent organizational abilities with robust multitasking and communication skills.
- Trusted to manage confidential information discreetly and responsibly.
- Skilled in Microsoft Office software and familiar with standard office technologies.
Additional Details
- Location: San Francisco, CA (on-site)
- Compensation: $35 per hour
- Work Schedule: Temporary position, part-time - 20 hours weekly, with initial week requiring up to 40 hours for training and onboarding