Executive Assistant

Job Overview

We are collaborating with a distinguished higher education organization located in San Francisco, CA, to find a skilled Executive Assistant to provide dedicated support to their General Counsel. This position is suited for a meticulous and highly organized individual who excels in managing multiple competing priorities in a dynamic environment, while handling sensitive and confidential information with care.

Key Responsibilities

• Oversee the General Counsel's calendar management, schedule appointments, and coordinate travel plans.
• Draft and prepare documents such as meeting materials, correspondence, reports, and presentation decks.
• Manage financial documentation including expense reports, reimbursements, purchase orders, and budget paperwork.
• Assist with administrative tasks related to legal matters, such as processing public records requests and maintaining related documentation.
• Organize logistics for Board meetings, including arranging agendas, distributing meeting materials and notices, and managing communications.
• Act as the initial point of contact for visitors and provide front desk reception duties.
• Maintain comprehensive office records, supplies, and filing systems to support efficient operations.
• Contribute to overall office functions, special projects, and any additional admin requirements as needed.
• Manage deadlines effectively while ensuring high standards of accuracy and professionalism.

Qualifications

• Minimum of three years’ experience as an Executive Assistant or in a senior administrative role.
• Preferably experienced in supporting legal executives, senior leadership, or board administration.
• Excellent organizational abilities with robust multitasking and communication skills.
• Trusted to manage confidential information discreetly and responsibly.
• Skilled in Microsoft Office software and familiar with standard office technologies.

Additional Details

• Location: San Francisco, CA (on-site)
• Compensation: $35 per hour
• Work Schedule: Temporary position, part-time - 20 hours weekly, with initial week requiring up to 40 hours for training and onboarding