Executive Assistant to CEO & Founder

About StudioB and Role Overview

Based at StudioB in Mill Hill, North West London, this is a full-time, on-site position reporting to the Founders Associate and supporting Brandon, the CEO & Founder. StudioB emphasizes in-person collaboration as crucial for innovation, so this role is fully studio-based without regular remote work.

Role Impact and Responsibilities

You will act as a highly proactive Executive and Personal Assistant, effectively multiplying the capabilities of the CEO by managing his professional and personal commitments. This role involves working closely in a trio with the CEO and Founders Associate to ensure seamless coordination between strategy and execution in a fast-moving business.

Executive Support

• Manage and optimize the CEO's business calendar, prioritizing deep work and resolving conflicts preemptively.
• Oversee the CEO’s email and Slack communications by triaging incoming messages, drafting correspondence, and highlighting urgent matters.
• Collaborate with the Founders Associate to prepare briefs, agendas, monitor action items, and ensure timely follow-ups for key meetings.
• Organize complex business travel including flights, accommodations, ground transportation, visas, and detailed itineraries.

Personal Assistance

• Coordinate the CEO’s personal schedule, appointments, reservations, and private travel plans.
• Liaise with household vendors, manage deliveries and maintenance, and handle various personal errands to keep his domestic affairs organized.
• Maintain thorough bookkeeping for both business and personal expenses.
• Maintain absolute confidentiality while managing sensitive personal, financial, and professional information.

Operations, Culture, and Collaboration

• Align the CEO's daily schedule and priorities with company strategic objectives in partnership with the Founders Associate.
• Organize executive retreats, leadership meetings, and company-wide events such as socials, birthdays, and anniversaries to foster an inclusive, vibrant culture.

Candidate Profile

• Versatile in handling diverse tasks from professional correspondence to last-minute personal arrangements with equal ease and dedication.
• Highly anticipatory, always thinking several steps ahead to minimize obstacles and disruptions.
• Exhibits clear, warm, and authoritative communication able to tactfully say “no” when needed without straining relationships.
• Thrives in fast-paced, evolving environments, maintaining composure and focus during pressure.
• Pride in consistently delivering flawless work standards.

Required Experience and Skills

• Proven, reference-backed experience supporting a founder, CEO, or high-profile individual in professional and personal capacities.
• Preferred background in creative agencies, production companies, media firms, or high-growth startups.
• Excellent project management, scheduling, and multitasking abilities.
• Proficient with productivity tools such as Slack, Granola, Google Workspace, calendar management software, and additional use of AI and automation for administrative efficiency.
• Track record of impeccably handling confidential business and personal matters.

Success Indicators

• The CEO’s calendar and communications are impeccably streamlined, facilitating a focus on strategic leadership and company growth.
• Personal and professional travel, scheduling, and household matters operate smoothly without disruption.
• A close, effective partnership with the Founders Associate is well established, providing unified leadership support.
• Operational hindrances and administrative challenges are proactively resolved behind the scenes.

Why Work at StudioB?

This role offers direct exposure to the scaling of an innovative creative business and involves working closely with the leadership team. You will significantly impact company success by managing the operational and personal demands on the CEO.

Employee Benefits and Development

• Access to personalized one-on-one coaching to support performance, mindset, wellbeing, resilience, and pressure management.
• Real opportunities for career growth, ownership, and shaping your professional path within a fast-expanding company.
• Unique insight and experience gained by hands-on collaboration with the CEO beyond typical corporate roles.
• A supportive, energetic, and collaborative workplace culture focused on employee wellbeing.

Additional Information

StudioB actively integrates AI tools to enhance productivity and expects candidates to be conversant with such technologies. However, for the application process, candidates are asked to provide original, personal responses free from AI generation to reflect authentic voice and thought. Applications indicating heavy AI involvement may not be considered.