Executive Assistant

Overview

Our client, a reputable organization within the sales and distribution industry, is seeking a resourceful and detail-focused Executive Assistant to provide comprehensive administrative support to senior leadership members. This role demands exceptional organizational skills, proactivity, and adaptability to efficiently manage various executive needs.

Key Responsibilities

• Efficiently coordinate complex calendars, manage executive email communications, and oversee meeting arrangements.
• Plan and facilitate domestic and international travel logistics, including preparing related expense reports.
• Act as liaison by managing communications between executives and both internal teams and external contacts.
• Anticipate scheduling conflicts or emerging issues and resolve them promptly.
• Coordinate logistics for business meetings, ensuring preparation of materials, agendas, and detailed minutes.
• Create reports, documents, presentations, and handle confidential correspondence with discretion.
• Attend and assist with business meetings, supporting with minute-taking and distribution of information.
• Maintain confidentiality considering sensitive corporate and personal information.
• Provide personalized assistance to executives as their needs evolve.
• Organize logistics for company events occurring throughout the year.
• Take on additional operational projects as required.

Qualifications & Experience

• A minimum of 8 years' experience in a senior executive assistant role is preferable.
• Education credentials including a Degree or Diploma in Office Administration, Business, or a related discipline.
• Event planning experience is advantageous.
• Advanced skills with Microsoft Office Suite, especially strong proficiency in Excel.
• Exceptional organizational abilities, keen attention to detail, and effective time management to handle multiple priorities under tight deadlines.
• Strong communication skills—verbal, written, and interpersonal—with a proactive approach to problem-solving.
• Demonstrated professionalism and discretion in managing confidential information.
• A positive, entrepreneurial mindset with a can-do attitude.
• Ability to travel locally as necessary.

Additional Information

Location: Surrey, British Columbia
Salary Range: $90,000 to $100,000 annually

This client is an equal opportunity employer encouraging applications from diverse and underrepresented groups. While all applicants will be acknowledged, only shortlisted candidates will be contacted for further steps.