Asset Coordinator

About the Role

Join our leading financial client as an Asset Coordinator, where you will play a crucial role in supporting the Asset Management team by overseeing the complete disposition and return process of enterprise technology assets. This position is designed for detail-oriented professionals experienced in asset lifecycle management within stringent regulatory settings.

Key Responsibilities

• Track and handle asset removal requests through the ServiceNow platform.
• Ensure asset data is accurate and comprehensive during review.
• Confirm asset conditions including defective, end-of-life, surplus, and excess inventory statuses.
• Coordinate asset disposition efforts with internal teams and storage staff.
• Liaise with external vendors to schedule and manage asset pickups.
• Provide precise asset information and timing to vendors.
• Verify completion of pickups and oversee the entire process through to conclusion.
• Address any discrepancies related to asset quantities and resolve them efficiently.
• Cross-check shipment details with ServiceNow records.
• Confirm the physical receipt and count accuracy of assets with vendors.
• Reconcile assets removed from site locations against those received at warehouses or disposal facilities.
• Investigate and rectify inventory discrepancies through stakeholder coordination.
• Manage ServiceNow incident tickets from start to closure with full documentation.
• Review and reconcile vendor invoices for disposition activities.
• Maintain comprehensive audit logs and compliance documents for asset handling procedures.
• Support adherence to internal controls and regulatory requirements concerning enterprise asset management.

Required Skills and Experience

• Between one to three years of experience in asset lifecycle or inventory management support.
• Proficient in ServiceNow ticketing system usage.
• Basic skills in Microsoft Excel for data validation and reconciliation tasks.
• Exceptional attention to detail and accuracy.
• Strong organizational and coordination capabilities.
• Ability to juggle multiple requests efficiently.
• Competent in problem-solving and resolving discrepancies.
• Effective communication skills, both written and oral.
• Self-motivated with the ability to work solo and collaboratively within teams.

Preferred Qualifications

• Previous experience within financial services or similarly regulated sectors.
• Experience interacting with internal teams and external third-party vendors.

Additional Information

This opportunity is offered through BeachHead, an agency advocating equal employment opportunities regardless of race, color, religion, national origin, gender, age, or physical or mental disability. Recruitment processes may utilize automation and artificial intelligence tools for screening and application management but decisions are ultimately made by people. This posting reflects a current or expected opening and may be removed once the position is filled without prior notice.