Admin Officer

About the Role

We are looking for a dedicated Admin Officer to support daily office operations at our Nottingham location. This permanent, full-time position involves maintaining a safe, orderly, and welcoming environment while managing vendor relations, office supplies, health and safety compliance, and event coordination for a seamless workplace experience.

Key Responsibilities

• Serve as the main contact point between the office, building management, and external vendors.
• Coordinate all required monthly and annual maintenance as well as handle unexpected repairs.
• Order and manage office supplies, including provisions for the coffee machine and canteen.
• Maintain cleanliness and organization of meeting rooms, storerooms, and stock levels for coffee and related items.
• Collaborate with the finance department to raise and track purchase orders and manage invoicing and receipts.
• Monitor company card expenditures and handle associated financial documentation.
• Act as the Health and Safety Executive for the office floor, ensuring compliance, completing monthly reports, conducting risk assessments, and maintaining all health and safety services.
• Support the team by addressing miscellaneous issues and organizing corporate events.
• Manage the electronic keycard access system, including issuing new cards, removing access, and generating usage reports.

Candidate Profile

Essential Qualifications and Skills:

• Experience in office administration, facilities management, or operational support.
• Proficient with Microsoft Office Suite and O365 tools (Outlook, Teams, Word, Excel, PowerPoint).
• Excellent communication skills, highly organized, with strong procurement and budget management capabilities.
• Able to juggle multiple ad-hoc tasks effectively.

Desirable Skills:

• Knowledge of Health & Safety regulations including DSE assessments.
• Event planning background and advanced skills in handling access control systems and reporting.

Rewards and Benefits

• Competitive salary package with pension, health care, and life assurance.
• Company laptop and phone provided.
• Access to extensive training and development resources.
• Employee discounts within the wider corporate network.

Diversity and Inclusion

We are committed to fostering an inclusive workplace free from discrimination, in line with UK Equality and Human Rights Acts. Our culture promotes equity and belonging, supported by multiple employee networks including groups for gender diversity, LGBTQIA+, mental health, disability and neurodiversity. We encourage applications from disabled candidates and provide adjustments during hiring upon request.

Additional Information

• The role involves 40 hours per week on site in Nottingham, UK.
• Applicants needing application assistance or alternative formats can contact the recruitment team by email or phone.
• Due to high application volumes, candidates will only be contacted if successful within 30 days.