Office Administrator / Accounts Assistant

Role Overview

Jacksonstone Recruitment Ltd is looking for a detail-oriented and experienced Office Administrator / Accounts Assistant to manage daily office operations and deliver administrative, accounting, and executive support. This multifaceted position demands outstanding organisational skills and the capacity to juggle various duties within a dynamic work environment.

Key Duties

• Oversee office management tasks and maintain communication with suppliers and service vendors to ensure smooth facility operations.
• Assist with financial administration functions including managing accounts payable, tracking expenses, completing VAT returns, performing monthly bank reconciliations, and maintaining precise financial documentation.
• Support project-related administrative tasks, notably preparing and submitting tender and project materials.
• Coordinate with the external accountant and aid in audit procedures by providing necessary administrative assistance.
• Arrange travel logistics such as booking flights, accommodations, and local transport, and prepare comprehensive itineraries for staff.
• Provide personal assistant services to senior management encompassing diary organization and meeting scheduling.
• Offer general administrative support to the wider team to facilitate a productive office environment.
• Keep filing systems well-structured and ensure all administrative processes are current and accurate.
• Assist in organizing meetings, company events, and other office activities as required.

Qualifications and Experience

• At least four years of prior experience in an office administration position.
• Demonstrated capability in office management, administrative support, accounts assistance, and travel or event coordination.
• Exceptional organisational skills and time management coupled with meticulous attention to detail.
• Strong communication skills, both written and verbal, enabling effective collaboration with internal teams and external contacts.
• Ability to operate autonomously while also contributing positively to team efforts.
• Proficient in Microsoft Office; experience with accounting or financial software is essential.
• A proactive, adaptable, and positive attitude, showing readiness to assume responsibility and ownership.
• Competence in managing multiple priorities and deadlines within a fast-paced environment.

Personal Qualities

• Professional demeanor that remains approachable.
• Highly dependable with strong organisational capability.
• Self-driven and initiative-taking.
• Trustworthy in handling sensitive and confidential information.
• Flexible and willing to support various business functions as needed.