HR Administration Coordinator

Role Overview

This is a part-time contract opportunity offering approximately 20 hours or 3 days per week, initially through August 2027 with potential for extension. The Coordinator will provide administrative and operational assistance to the Talent & Culture team, focusing on HR documentation, employee lifecycle tracking, and routine HR operations.

Key Responsibilities

• Create, format, proofread, and maintain a variety of HR documents such as offer letters, contracts, and internal communications.
• Collaborate with the Manager of Talent & Culture to finalize administrative checklists for onboarding, offboarding, and employee transfers.
• Perform data entry and upkeep within HR information systems and shared databases.
• Manage the Paid Time Off (PTO) program via the HRIS, resolving any user issues.
• Keep HR tracking systems updated to ensure timely completion of activities.
• Maintain HR calendars, reminders, and oversee recurring compliance deadlines.
• Coordinate scheduling for interviews, onboarding sessions, check-ins, and other Talent & Culture events.
• Assist with employee engagement initiatives, recognition programs, and company events.
• Support employee survey administration and aggregate feedback results.
• Help maintain onboarding materials, resources for new hires, and departmental guides.
• Provide professional, courteous responses to general HR inquiries from employees.
• Monitor shared HR inboxes, directing inquiries to appropriate team members.
• Track and ensure completion of Talent & Culture activities including performance reviews, enrollments, and compliance tasks.
• Organize and enhance digital HR filing systems and directories.
• Conduct regular audits of HR records and trackers to verify accuracy and completeness.
• Support administrative projects and process improvements for the Talent & Culture team.
• Generate reports and provide additional administrative support as needed.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related discipline is preferred.
• Between 2 to 4 years of experience in administrative, HR, or office support roles.
• Strong skills in Microsoft Office Suite, SharePoint, and document management systems.
• Excellent organizational abilities and meticulous attention to detail.
• Capable of managing confidential information with professionalism and discretion.

Working Conditions and Additional Information

• The workforce is home-based with this position primarily remote, requiring a reliable high-speed internet and a professional workspace.
• Periodic onsite presence is expected, including travel to industry events, team meetings, and company gatherings.
• Job duties may involve prolonged sitting, extensive computer and phone work, and interaction with multiple internal and external stakeholders.
• Occasional lifting of heavy boxes up to 40 pounds may be necessary, especially around event setups.
• Applicants must reside in one of the following states: New York, New Jersey, Connecticut, District of Columbia, Virginia, Rhode Island, Massachusetts, Pennsylvania, or Maryland.