Team Assistant - Global Markets

Role Overview

Are you detail-focused, highly organized, and eager to advance your administrative career within a fast-paced trading environment? This junior Team Assistant position offers exposure to Global Markets operations in Sydney, working closely alongside a Senior Executive Assistant. The role involves comprehensive support to a large, dynamic team and hands-on experience across varied administrative tasks and stakeholder coordination.

Key Responsibilities

• Coordinate travel bookings and facilitate expense processing and reconciliation.
• Manage diaries including scheduling meetings, conference calls, and internal events.
• Help organize client events, roadshows, and investor lunches.
• Process invoices and handle brokerage and other expense-related administration.
• Assist with onboarding and offboarding including access requests, IT coordination, and setting up office spaces.
• Provide general administrative support, including preparing documents and formatting presentations.
• Organize team meetings and liaise with offshore colleagues.
• Support internal Global Markets ANZ event coordination.
• Serve as a contact point for general administrative enquiries within the team.
• Offer ad-hoc assistance to the Senior Executive Assistant as necessary.

Candidate Profile

• Possess 1–2 years of experience in administrative roles; financial services experience is advantageous but not mandatory.
• Exhibit strong communication capabilities and a readiness to learn.
• Demonstrate excellent organizational skills and meticulous attention to detail.
• Be proactive, dependable, and able to multitask effectively.
• Adapt comfortably to a dynamic, fast-paced workplace.
• Hold basic to intermediate proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Experience with Concur Travel Management is beneficial but not essential.
• Maintain a positive, team-focused mindset.
• Show curiosity about applying artificial intelligence to enhance workflow efficiency, ensuring adherence to policies, risk standards, and ethical norms through sound judgment.

About UBS

UBS is a global leader in wealth management and Switzerland's foremost universal bank, also offering diversified asset management and specialized investment banking services. Headquartered in Zurich, UBS operates in over 50 markets worldwide.

We believe excellent work is a team effort, emphasizing collaboration as a core value. Our inclusive culture encourages professional growth and offers supportive environments, flexible work arrangements, and a commitment to innovation and diversity.

Additional Information

UBS values diversity, equity, and inclusion, recognizing the unique backgrounds and skills of each employee. Reasonable accommodations during the recruitment process are available to candidates with disabilities. As an Equal Opportunity Employer, UBS fosters empowerment and respect across cultures, perspectives, and experiences.