Project Analyst

About the Role

This is an excellent opportunity to join a major utility client based in Melbourne CBD as a Project Analyst on a 12-month contract. The role supports a large core system replacement and migration project moving from an Oracle technology stack to Salesforce for a complex, integrated Customer Relationship Management (CRM) application. This system integrates with over 20 internal and external systems and manages more than 10,000 land development applications annually.

Key Responsibilities

• Assist the Senior Project Manager and principal project team members with coordination, scheduling, milestone tracking, and follow-up across six distinct delivery workstreams.
• Create, update, and maintain project milestone dashboards, plans, timelines, and other delivery documentation.
• Monitor and track project action items, deadlines, and status reports; proactively engage owners to ensure data is current ahead of meetings and reporting deadlines.
• Support daily stand-ups and meetings to keep Jira-based task lists up to date, actionable, and aligned with leadership needs.
• Accurately document meeting notes with attention to detail, capturing actions with assigned owners, due dates, and sufficient context for follow-up.
• Maintain and configure internal and external SharePoint sites, Jira boards, and Confluence spaces, managing permissions, access, and document organization.
• Prepare governance and reporting packages including status updates, action summaries, RAID logs, milestone tracking, and executive commentary for management review.
• Coordinate vendor onboarding and offboarding activities such as access requests, document management, contact lists, and compliance requirements.

Requirements

• Proven experience supporting enterprise system replacements, particularly CRM transformations involving Salesforce, Oracle migration, integration, data migration, testing, or digital transformation programs.
• Demonstrated project coordination or administration experience within complex business, technology, or transformation environments.
• Strong organizational skills for maintaining schedules, registers, logs, dashboards, and reporting artifacts with high accuracy and minimal rework.
• Exceptional meeting coordination skills including agenda planning, document preparation, detailed minutes, action tracking, and owner follow-up.
• Familiarity with collaboration and delivery tools such as SharePoint, Jira, and Confluence, with the ability to manage access permissions and organize relevant documentation.
• Excellent written communication skills and attention to detail to produce concise and accurate documentation under deadlines.

Additional Information

• Location: Melbourne CBD (Hybrid Work Arrangement)
• Contract Duration: 12 months
• Daily Rate: $500 per day plus superannuation