Procurement Coordinator

Role Overview

The Procurement Coordinator will partner closely with the BSL Head Office Team, taking responsibility for supporting daily operational procurement activities to meet organizational needs. The role emphasizes timely, cost-efficient, and compliant purchasing while operating autonomously within a structured procurement framework. This position offers the opportunity to develop essential procurement expertise, supplier engagement skills, and process knowledge that supports professional growth within the procurement function.

Core Responsibilities

• Maintain the company’s supplier management review and reporting process, following guidance from the Procurement Lead.
• Foster and sustain positive relationships with local Qatari and regional subcontractors.
• Ensure strict compliance with company governance, procurement procedures, and processes at all times.
• Assist with procurement operations, including issuing Requests for Quotation/Proposal (RFQs/RFPs) and raising Purchase Orders (POs) under the supervision of the Procurement Lead.
• Adhere consistently to procurement guidelines outlined in the company manual.
• Engage with internal departments to clarify purchasing requirements and liaise with suppliers to confirm timely and accurate deliveries; resolve discrepancies or escalate when necessary.
• Support supplier evaluation and onboarding processes, maintaining an updated and compliant approved supplier list and database, including conducting due diligence on new suppliers.
• Collaborate with the finance team to handle invoice and payment queries related to POs, escalating challenges or non-compliance issues promptly.
• Utilize the BSL procurement system effectively for transaction processing and identify improvement opportunities for systems or procedures.
• Undertake other transactional procurement duties as directed to build experience for enhanced responsibilities within procurement.
• Work collaboratively and flexibly within the team to manage periodic workload increases.

Key Performance Accountabilities

• RFQs and POs are issued accurately and timely, meeting agreed Key Performance Indicators (KPIs).
• Consistent compliance with procurement policies and governance, with no substantial issues detected in audits or internal reviews.
• Procurement documentation is maintained meticulously, ensuring accuracy and completeness.
• Approved supplier lists and due diligence records remain updated and compliant.
• Internal and supplier-related issues are addressed or escalated swiftly within stipulated response times.
• Maintain constructive and ongoing relationships with local Qatari suppliers, reflected by positive feedback and supply continuity.
• Promptly report and follow through on any issues, discrepancies, or non-compliance to the Procurement Lead.
• Propose meaningful enhancements for processes or systems, contributing to measurable performance improvements.

Qualifications and Experience

• At least two years of practical experience in procurement or purchasing roles.
• Familiarity with Qatar's relevant legal and regulatory environment pertaining to procurement.
• Proven ability to work effectively as part of a team and collaborate across various functional areas.
• Strong organizational, motivation, and multitasking capabilities.
• Ability to perform efficiently under pressure and meet tight deadlines in a dynamic setting.
• Competency in IT applications, including spreadsheets, word processing, and database management.
• Demonstrated ability to manage multiple competing priorities with considerable autonomy.
• Additional language skills relevant to the Middle East are considered highly advantageous.

Core Competencies and Personal Attributes

• Exemplify company values including Collaboration, Trust, Customer Focus, and Change Leadership.
• Exhibit competencies such as Influence and Persuasion, Critical Thinking, Global Mindset, and Personal Accountability.

Preferred Educational Background

A bachelor’s degree from an accredited university is favored, particularly in Business Administration, Supply Chain Management, or related disciplines.