Senior Manager Administration

Job Summary

We seek a detail-driven and proactive Procurement & Administration Executive to oversee procurement, compliance, and administrative functions. This role is an individual contributor position, requiring independent ownership of duties while collaborating with internal stakeholders.

Key Responsibilities

• Oversee the entire procurement process including vendor sourcing, assessment, negotiation, and handling purchase orders.
• Ensure timely acquisition of goods and services with an emphasis on cost-effectiveness and quality assurance.
• Build and maintain robust relationships with vendors and service providers.
• Evaluate vendor performance regularly and ensure they meet contract terms and conditions.
• Maintain strict compliance with company policies, procurement standards, and regulatory guidelines.
• Manage and archive procurement and compliance documentation, records, and reports accurately.
• Assist during audits by supplying necessary documents and information.
• Track compliance activities and suggest improvements to processes as needed.
• Manage daily administrative operations including facility management and coordinate office needs with internal teams and external vendors.
• Handle office supplies, assets, and general administration responsibilities.
• Support organizational events, meetings, and other administrative initiatives as they arise.

Qualifications and Experience

• Demonstrated experience in procurement and compliance is essential.
• Experience as an individual contributor is preferred.
• In-depth knowledge of procurement workflows, vendor management, and compliance demands.
• Strong skills in negotiation, communication, and managing various stakeholders.
• Excellent organizational abilities with keen attention to detail and capacity to juggle multiple tasks.
• Proficiency in Microsoft Office suite and procurement-related software tools.