Import Export Documentation Executive

Overview

We are seeking an Import & Export Documentation Executive to join a prominent Shipping & Logistics company based in Kolkata. This role demands proficiency in NVOCC/Liner operations and extensive expertise in handling export-import documentation effectively.

Key Duties

• Manage comprehensive Export and Import Bill of Lading (BL) documentation processes.
• Generate BL numbers, prepare and distribute original BLs, amend documents as necessary, surrender BLs, and issue pre-alerts to clients and agents.
• Collaborate with the Accounts department for deal sheet verification, file compilation, and invoicing assistance.
• Maintain meticulous job files, documentation, and MIS reports, ensuring precise system data entry.
• Prepare and submit operational and strategic performance reports to the reporting manager.
• Coordinate with international agents and serve as a liaison between Customer Service and Operations units.
• Ensure prompt and accurate filing of Import General Manifest (IGM) and Export General Manifest (EGM) entries in the system.
• Issue Delivery Orders (DO) adhering to company regulations and statutory requirements.
• Oversee carting formalities and slot allocation to enable smooth shipment workflow.
• Verify accuracy of documentation and ensure compliance with operational guidelines.

Qualifications and Skills

• Graduate degree in any discipline.
• 3 to 5 years of experience in Shipping, NVOCC, Liner, or Freight Forwarding sectors.
• Comprehensive knowledge of export/import documentation and shipping procedures.
• Proficiency in MS Excel and shipment documentation software tools.
• Strong communication, coordination, and documentation capabilities.
• Highly organized, detail-focused, and capable of working efficiently in fast-paced settings.

Preferred Industry Background

• Experience in NVOCC operations.
• Familiarity with Shipping Lines.
• Liner Operations expertise.
• Freight Forwarding knowledge.

Additional Information

Location: Kolkata, West Bengal, India

CTC Range: INR 350000 to 370000 annually