Human Resources Assistant

About the Role

The Sisters of St. Mary of Oregon Ministries Corporation is seeking a Human Resources Administrative Assistant to join their team. This role provides essential support in benefits management, compliance, data handling, and recruitment processes.

Benefits Package

• Medical insurance including vision coverage
• Dental insurance
• Basic Life AD&D Insurance and Long-Term Disability
• Flexible Spending Accounts for medical and dependent care expenses
• 403(b) retirement plan with employer contributions
• Employee Assistance Program

Key Responsibilities

• Deliver outstanding customer service to employees, applicants, and visitors
• Support daily HR administrative tasks including upkeep of employee records and documents
• Assist with the onboarding process for new employees
• Address employee inquiries and guide them to appropriate HR personnel
• Maintain confidentiality and professionalism in handling employee information
• Ensure adherence to company policies and employment laws
• Contribute to recruitment, benefits administration, and various HR projects as required
• Manage HR record-keeping, filing, and data entry within the HRIS system
• Perform password resets and resolve basic employee account issues
• Provide reception coverage by greeting visitors, answering phone calls, and directing inquiries
• Review and submit invoices for payment processing
• Carry out other assigned duties as needed

Qualifications and Skills

• Excellent communication and interpersonal skills
• Positive, customer-first approach
• Strong organizational and time management capabilities
• High attention to detail and accuracy
• Ability to handle multiple tasks while maintaining confidentiality
• Working knowledge of HR principles, practices, and procedures
• Ability to work efficiently in a fast-paced and sometimes stressful setting
• Proficient in Microsoft Word, Excel, and HRIS platforms

Education and Experience

• Minimum of a high school diploma or equivalent
• Associate's degree in Human Resources, Business Administration, or a related field preferred
• At least one year of experience in administrative, HR, or office support roles

Physical Requirements

• Extended periods seated at a desk working on a computer
• Frequent use of computer, keyboard, mouse, and telephone
• Effective communication in person, over the phone, and by email
• Occasional standing, walking, bending, and moving around the office and campus
• Ability to read printed materials and screens
• Manual dexterity for operating office equipment
• Capability to lift objects weighing up to 25 pounds occasionally
• Capacity to concentrate for prolonged durations and handle detailed tasks

Diversity and Inclusion

The organization encourages applicants from all backgrounds, communities, and industries to apply.

Additional Information

This is a non-management, part-time, on-site position.