Property and Fleet Coordinator

Position Overview

The Waikato Regional Council is seeking to fill two positions: one permanent full-time role (40 hours weekly) and one permanent part-time role (32 hours weekly). The Property and Fleet Coordinator will oversee day-to-day management of property and fleet operations, ensuring assets remain safe, compliant, well-maintained, and fit for their intended purpose. Responsibilities include managing asset systems and records, maintaining operational documentation and training materials, coordinating contractors and suppliers, supporting procurement, resolving operational challenges, and monitoring performance through data analysis and reporting. Site visits across the region will be required to uphold property and fleet standards alongside building strong relationships with Council staff and other stakeholders.

Candidate Profile

The ideal candidate will demonstrate excellent organizational skills to juggle multiple priorities and deadlines efficiently. They will be adept at fostering relationships with diverse stakeholders and take initiative in problem-solving with accountability. Attention to detail is critical, especially for precise administration and data handling. A customer-centric outlook committed to delivering prompt and quality service is essential. Adaptability, self-motivation, and capability to work both independently and collaboratively are also important.

Qualifications and Experience

• Proven experience coordinating property, fleet, or asset services.
• Hands-on experience maintaining asset records, utilizing systems, and generating reports.
• Proficient in managing contractors and suppliers to execute maintenance and compliance tasks.
• Skillful in handling multiple work programs and setting priorities.
• Proficiency with Microsoft Excel, Word, Outlook, and Teams applications.
• Experience in invoicing and contract administration procedures.
• Possession of a full New Zealand Driver Licence.

Team and Organisation

You will join a small, collaborative team dedicated to delivering comprehensive property and fleet services across the Waikato Regional Council. The team values flexibility, teamwork, effective communication, and continuous improvement to consistently provide dependable services that enable the region’s sustainable development. The work supports caring for the environment, economy, and communities of Waikato, ensuring resources like water, soil, air, and geothermal areas are preserved and appreciated by present and future generations. The Council emphasizes exceptional customer service and community partnership with iwi and local stakeholders for shared stewardship (kaitiakitanga).

Additional Details

• Application review begins immediately and the vacancy closes on Tuesday, 11 August 2026.
• Applicants are requested to submit a CV and cover letter in PDF format.
• For inquiries, contact [email protected].