Payroll Coordinator

Company Overview

Soletanche Bachy Canada Inc. is a well-established leader in the deep foundations sector with over 120 years of experience in North America. Affiliated with the Soletanche Freyssinet group, the company offers a secure and stable work environment emphasizing integrity, teamwork, and a passion for the industry. Joining SB Canada means becoming part of a growing team with opportunities to connect with global industry leaders and access career development.

Role Summary

The Payroll Coordinator will support payroll operations for both unionized and non-unionized staff across multiple Canadian provinces, ensuring all activities comply with legislation and internal controls. This position is based in Hamilton, Ontario, and offers annual compensation between $50,000 and $60,000.

Key Responsibilities

• Assist in managing payroll processing for hourly and salaried employees across Alberta, British Columbia, Saskatchewan, and Ontario, covering 11 union groups.
• Support complete payroll cycle activities such as generating T4s and Records of Employment.
• Conduct audits of payroll data to verify accuracy and adherence to policies.
• Create and update payroll-related reports utilizing Excel and internal platforms.
• Process payroll accurately using the Payworks system.
• Maintain organized and up-to-date payroll records handling data entry, calculations, and reporting.
• Collaborate with field sites to verify and correct time entries and provide assistance when necessary.
• Manage employee adjustments and changes with proper authorization and adherence to deadlines.
• Safeguard confidentiality of sensitive employee payroll information and comply with privacy standards.
• Track changes in employee status including exemptions, job roles, and department assignments.
• Monitor employee attendance, vacation, leaves, and overtime data.
• Respond professionally to payroll inquiries from employees, finance teams, and government bodies.
• Support internal and external audits by supplying required payroll documents.
• Investigate and resolve any payroll discrepancies via detailed data analysis.
• Assist with remittance processing such as Workers' Compensation and union dues.
• Ensure timely preparation and submission of monthly benefit remittances including group insurance and RRSP contributions.
• Promote a cooperative and professional work culture contributing to positive team dynamics.

Qualifications

• Post-secondary education in Payroll Administration, Accounting, Finance, Human Resources, Business, or related discipline preferred.
• Minimum two years of full-cycle payroll experience, ideally supporting multi-provincial operations.
• Experience processing payroll for both hourly and salaried employees.
• Preferred experience handling unionized payrolls and interpreting collective agreements.
• Knowledge of year-end payroll processing including T4s, T4As, ROEs, and statutory remittances advantageous.
• Experience with payroll audits, reconciliations, and reporting.
• Understanding of Canadian payroll legislation and employment standards across provinces is a plus.
• Proficiency in payroll software; Payworks experience is highly desirable.
• Strong skills in Microsoft Excel including formulas, pivot tables, and data analysis.
• Preferred expertise in processing benefit and pension remittances, union dues, and Workers’ Compensation payments.
• Excellent analytical skills, meticulous attention to detail, and problem-solving capability.
• Ability to prioritize work effectively and meet strict payroll deadlines.

Core Competencies

• High integrity and confidentiality in managing sensitive payroll data.
• Outstanding organizational and time management capabilities.
• Detail-oriented with a strong commitment to precision.
• Effective communication and interpersonal abilities.
• Customer service focus with professionalism in responding to employee inquiries.
• Capability to work independently while supporting a collaborative team environment.
• Continuous improvement mindset to identify and implement process enhancements.

Certifications

The Payroll Compliance Practitioner (PCP) designation from the National Payroll Institute is an asset.

Additional Information

Only shortlisted candidates will be contacted. Soletanche Bachy Canada is an equal opportunity employer that values diversity and inclusion. Candidates requiring accommodations during the recruitment process are encouraged to inform Human Resources to facilitate full participation. AI tools may assist in application screening; however, final hiring decisions rest solely with the recruitment team.