Personal Assistant to CEO

About the Organization

Menzies Philanthropic Foundation is a nonprofit organization devoted to assisting orphanages and vulnerable families worldwide. Rooted in the principles of the Menzies 5 Keys of Needs, the foundation strives to build eco-regenerative and conscious communities that serve as protective environments for those in need. The focus lies on addressing trauma, encouraging holistic healing, and fostering spaces where individuals can flourish. Initiatives center around growth, resilience, well-being, sustainability, and compassion.

Operating under the umbrella of the Menzies Mission Non-profit Organization, the foundation integrates innovative digital solutions to advance holistic healing. Their platform, My Source Network, connects users with a broad range of practitioners and resources, facilitating access to transformative healing events and modalities. The foundation is committed to empowering personalized wellness journeys to enhance both individual and collective well-being.

Role Overview

We seek a methodical and professional Personal Assistant to support the CEO remotely. This role is central to ensuring the efficient handling of the CEO's daily schedule and strategic undertakings. Responsibilities encompass calendar management, communication coordination, meeting preparations, and travel organization, executed with discretion and efficiency. It presents a valuable opportunity for motivated, detail-conscious individuals passionate about social impact and holistic healing.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related discipline preferred but not mandatory
• Documented experience supporting C-level executives as a personal or executive assistant
• Excellent organizational and time management capabilities
• Strong interpersonal and communication skills
• Fluent proficiency in English; professional proficiency in Spanish highly advantageous
• Competence in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant applications
• Exceptional attention to detail and accuracy
• Trustworthy with sensitive information, maintaining confidentiality and integrity
• Flexible and adaptable amid shifting priorities
• Strong critical thinking and problem-solving aptitude
• Ability to operate independently and collaboratively within a fast-paced environment

Key Responsibilities

• Manage and coordinate the CEO's calendar including meetings, appointments, and travel plans
• Optimize the CEO’s time to align with organizational goals and priorities
• Act as the primary liaison for internal and external contacts, screening communications accordingly
• Prepare, edit, and review documents, reports, and presentations on behalf of the CEO
• Compile agendas and materials to ensure the CEO is ready for meetings
• Attend meetings with the CEO, record minutes, and follow up on action points and deadlines
• Arrange detailed travel logistics including booking flights, accommodations, and local transport
• Develop comprehensive travel itineraries ensuring all requirements are met smoothly
• Maintain confidentiality and exercise discretion in handling sensitive information
• Assist the CEO in special projects and organizational initiatives as required

Benefits

• Flexible scheduling to support personal commitments
• Remote work opportunities promoting work-life harmony
• Potential for professional growth and advancement within an engaging organization
• Contribution towards meaningful efforts supporting global orphanages and holistic healing
• A diverse, collaborative, and innovative work culture that values inclusion

Equal Opportunity Statement

The Menzies Philanthropic Foundation is dedicated to diversity and inclusivity, providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristics. The organization commits to providing reasonable accommodations during the application process to ensure fair access and opportunity for all candidates.