- Erfahrung
- 3–5 Jahre
- Gehalt
- USD 80,000 – USD 85,000 / year
- Stellenangebote
- 1
- Veröffentlicht
- vor 1 Stunde
- Arbeitsmodus
- Im Büro
- Ausbildung
- Bachelor-Abschluss
- Wieder aufnehmen
- Bewerbung erforderlich
Wo Sie arbeiten werden
Stellenbeschreibung
Role Overview
A dynamic, award-winning creative agency located in Santa Monica is looking for an experienced Executive Assistant to provide comprehensive high-level support to its executive leadership team. This position demands a professional capable of managing multiple priorities effectively while handling sensitive matters with utmost discretion and judgment.
Key Responsibilities
- Offer extensive administrative and operational assistance to the leadership team.
- Oversee complex executive calendars, coordinate both internal and external meetings, and proactively anticipate scheduling requirements.
- Create detailed meeting agendas, presentations, reports, and additional materials needed by executives.
- Arrange domestic and international travel, manage expense reports, and prepare thorough itineraries.
- Act as an intermediary among executives, clients, partners, and internal teams, maintaining strict confidentiality at all times.
- Monitor strategic initiatives, follow up on assigned action items, and ensure that executive priorities are met efficiently.
- Support organizational events such as agency leadership meetings, off-site gatherings, and special projects.
- Manage sensitive and confidential information with discretion and professionalism.
Qualifications and Experience
- Possession of a bachelor's degree is mandatory.
- Three to five years or more of experience in providing executive assistance to C-level officials such as CEOs, COOs, Presidents, Founders, or comparable roles.
- Previous work experience within creative agencies, advertising, marketing, entertainment, media, or similarly fast-paced professional service sectors is highly preferred.
- Proven ability to juggle multiple executive calendars and shifting priorities in a deadline-oriented environment.
- Strong organizational, project management, and problem-solving aptitude.
- Excellent communication skills, both written and verbal.
- Exhibit a high degree of professionalism, discretion, and an authoritative executive presence.
- Advanced skills using Microsoft Office suite, Google Workspace, and calendar management tools.
Compensation & Benefits
The role offers a competitive annual salary ranging between 80,000 and 85,000 USD along with additional benefits.