Bid Coordinator

About Sensei

Sensei specializes in enhancing clients' work and project management through advanced digital solutions, focusing on Microsoft technologies to bridge industry standards with technological advancements. The company culture promotes flexibility, career development, inclusivity, and close collaboration with Microsoft.

Role Overview

The Bid Coordinator will take charge of steering the bidding process, ensuring discipline, speed, and quality at every stage. This role manages the transition from sales to delivery, handling multiple pursuit milestones, coordinating experts, and maintaining a high standard of proposals to successfully secure contracts.

Key Responsibilities

• Create and sustain detailed pursuit plans outlining key milestones, responsibilities, review points, and deadlines.
• Use delegated authority to hold sales, subject matter experts, and delivery managers accountable for timely and quality deliverables.
• Manage the qualify and pursuit gate processes, maintaining clear and reliable status visibility for sales, delivery, and finance teams.
• Oversee Sensei's entire sales collateral library, including proposals, case studies, capability statements, pricing structures, and standard offerings.
• Collaborate with marketing to encourage effective use of approved collateral and track usage metrics.
• Coordinate the process of writing, editing, formatting, and finalizing proposals.
• Maintain pipeline integrity by enforcing CRM discipline and providing dependable sales pipeline data.
• Organize win/loss analyses following significant pursuits and distribute findings to relevant teams.

Qualifications and Experience

• Minimum of 3 years experience in bid coordination, proposal management, sales operations, or project coordination within B2B professional services or technology consulting.
• Proven ability to manage several simultaneous pursuits with stringent version control and quality assurance.
• Skilled in influencing and enforcing process adherence and standards among stakeholders.
• Experience administering and promoting a repository of content and sales collateral.
• Exceptional attention to detail coupled with strong writing, editing, and communication abilities to adapt technical content for executive audiences.
• Excellent organizational skills, proactive approach, and ability to unblock obstacles for the team.
• Knowledge of Microsoft Copilot, AI-assisted drafting tools, or low-code automation in sales/proposal contexts is highly desirable.
• Familiarity with CRM systems such as Dynamics, HubSpot, or Salesforce, and document management platforms.
• Exposure to managed services, transformation projects, or digital advisory solutions is advantageous.

Personal Attributes

• Trusted problem solver beyond simple coordination.
• A curious mindset always seeking improvement and learning.
• Embraces challenges with enthusiasm.
• Thrives within a cooperative and enjoyable work atmosphere.
• Guided by company values promoting diversity and inclusivity.

Additional Information

• Work schedule and location flexibility with fully remote options and no mandatory office days.
• Weekly payroll for consistent income flow.
• Generous paid parental leave offering up to four months for primary caregivers.
• Bring Your Own Device policy with reimbursements for mobile expenses.
• Opportunities for mentoring, career growth, and ongoing education.
• An inclusive, transparent, and respectful workplace culture emphasizing teamwork.
• Employee perks include food, beverages, discounts, and more.

Sensei is dedicated to fostering a diverse and equitable workplace, welcoming candidates from all backgrounds. Prospective applicants are invited to submit a cover letter explaining their suitability and can expect engagement in a values-centered interview process.