Executive Assistant (3-Month Contract)

Overview

Sephora Canada invites applications for the role of Executive Assistant on a full-time, 3-month contract basis, primarily on-site with a hybrid model requiring presence 3 to 4 days per week in Toronto, Ontario. This position supports senior executives by providing comprehensive administrative and office assistance, enabling focused leadership and seamless operational flow.

Key Responsibilities

• Coordinate and maintain daily schedules including meetings, appointments, and travel arrangements for executives, covering local, national, and international itineraries.
• Manage and promptly submit expense reports for executive leaders.
• Oversee office management duties to maintain an organized, clean, and professional workspace within the department.
• Provide backup support for Office Manager/Receptionist duties during absences.
• Collaborate closely with the Senior Executive Assistant to ensure consistent office coverage and support.
• Assist with setup and teardown for departmental and company-wide events such as Town Halls, social gatherings, holiday parties, conferences, and significant occasions.
• Handle logistical tasks including shipping, receiving, storage, and distribution of complimentary products for the team.
• Deliver high-quality administrative support with a focus on professionalism and discretion.
• Manage sensitive and urgent matters confidentially with sound judgment.
• Prioritize and manage multiple tasks efficiently to meet deadlines.
• Serve as a liaison between internal staff and external partners across all organizational levels.
• Screen incoming calls and inquiries judiciously, determining appropriate action.
• Organize data, maintain and update reports and presentations, and assist with meetings, trainings, and team events.
• Complete miscellaneous administrative tasks such as mail sorting, data tracking, research, balancing expenses, and scheduling as required.

Qualifications and Skills

• Minimum of 5 years of prior executive assistant experience.
• Exceptional organizational and multitasking abilities capable of handling competing priorities in a fast-paced setting.
• Self-driven with strong initiative and the ability to work independently while contributing effectively within a team.
• Proven discretion and professionalism in managing confidential information.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Strong problem-solving skills, attention to detail, and a commitment to accuracy.
• Excellent interpersonal and communication skills, with a personable and client-focused demeanor.
• Flexibility to work additional hours, including overtime when needed.

Compensation and Benefits

• Annual salary range between CAD 76,000 and CAD 94,000, based on qualifications and experience.
• Comprehensive health coverage options including medical, dental, vision, life, and disability insurance.
• Access to well-being programs supporting mental, financial, physical, and social health.
• Hybrid work schedule promoting work-life balance alongside vacation and flexible leave options.
• Professional development opportunities through access to global luxury group LVMH resources.
• Employee perks including discounts on merchandise, gratis products, and sales on LVMH brands.
• Support through employee assistance programs, volunteer matching, and 24/7 mental health resources.

Work Environment and Inclusion

Sephora Canada fosters an inclusive, diverse, and welcoming workplace where every person can grow and build a meaningful career. Accommodation requests are supported throughout the recruitment and employment process to ensure equitable access.

The role is based at 160 Bloor Street East, 11th Floor, Toronto, ON, and requires a hybrid working model with a minimum of three to four days weekly on-site.

Additional Information

Sephora employs Artificial Intelligence for initial recruitment screening to enhance transparency and efficiency.