Compliance Coordinator - Kalgoorlie

About Us

Qube Bulk is acknowledged as a leader in the logistics industry, recently ranked among Australia's top employers for large organizations. We deliver comprehensive mine-to-market and resupply solutions that include mining, road, rail, storage, port, and shipping services. Our extensive network spans from major cities to regional and remote locations across Australia, supported by a workforce of over 3,000 employees within the Bulk division and a total of 10,000 across Energy, Logistics, Ports, and Bulk sectors.

Role Overview

We are seeking a dedicated Compliance Coordinator to join our Kalgoorlie team on a full-time basis, providing essential administrative assistance and supporting operational and maintenance activities in the Class 1 explosives area.

Core Responsibilities

• Manage and maintain up-to-date compliance documentation, including Class 1 explosives records, registers, checklists, forms, and evidence packets ensuring readiness for audits.
• Oversee safety documentation such as pre-start checks, corrective action logs, toolbox meeting records, consultations, inspections, and incident/hazard reports specific to explosives operations.
• Facilitate HSE compliance by supporting site safety protocols, Chain of Responsibility controls, dangerous goods and explosives transport regulations, and client HSE reporting.
• Coordinate safety communications including toolbox talks, safety alerts, access requirements, and supporting documentation for operational teams, drivers, and supervisors.
• Track and maintain licenses, security clearances, appointments, inductions, training records, medical clearances, and competency certifications related to explosives handling.
• Maintain various compliance registers encompassing training matrices, personnel data, vehicle and container records, customer or site access details, and action item tracking.
• Assist with internal audits, client assurance processes, regulatory inquiries, and manage closure tracking and evidence compilation.
• Ensure the integrity and accuracy of data within trackers, SharePoint directories, spreadsheets, and business systems in alignment with document control and retention policies.
• Handle confidential personnel, security, and explosives-related information with appropriate discretion, access control, and escalation procedures.
• Proactively identify improvements in compliance workflows, filing systems, checklists, forms, and reporting to enhance operational control.
• Support safety and risk mitigation by flagging missing documentation, expired credentials, incomplete forms, discrepancies, security issues, and other compliance risks promptly.

Candidate Profile

• Experience in administrative or compliance roles within logistics, transport, resources, mining, civil construction, or comparable industries.
• Familiarity with safety support, audit processes, training, induction, licensing, permitting, and site access management is highly desirable.
• Exposure to Class 1 explosives, dangerous goods, heavy vehicle regulations, security-sensitive, or regulated transport operations is a strong advantage.
• Understanding of safety administration including hazard and incident documentation, corrective action follow-up, toolbox communications, and audit evidence gathering.
• Excellent attention to detail with proven ability to maintain precise records, registers, and evidence packages.
• Strong organizational and time management skills to prioritize critical deadlines and ensure completion of follow-up actions.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, Teams), SharePoint, or similar document management tools.
• Effective communication skills with the ability to liaise confidently with drivers, supervisors, clients, and external stakeholders.
• Ability to work independently, uphold confidentiality, and promptly escalate compliance concerns.
• Demonstrated dedication to safety, security, Chain of Responsibility adherence, and meticulous record keeping.
• Capability to provide a National Police Clearance and satisfy site, client, and security-related pre-employment requirements.

Benefits and Working Conditions

• Supportive and collaborative team environment.
• Standard Monday to Friday working schedule.
• Specialized experience in Class 1 explosives transport operations.
• Opportunities to engage in compliance, audit preparedness, and operational mobilization efforts.
• Access to Employee Assistance and Wellbeing Programs.
• Competitive salary package.

Diversity and Inclusion

We embrace workplace diversity and encourage applications from individuals of all backgrounds. Our culture promotes empowerment and delivering outstanding outcomes while ensuring a safe and inclusive work environment.