Senior Administrative Assistant

Job Overview

This position entails delivering extensive administrative assistance to Partners, Associate Partners, and other senior leadership members at KPMG. The role operates as a communication bridge between leadership and both internal and external parties. A high level of organizational competence, confidentiality, professionalism, and the ability to juggle various priorities simultaneously are essential.

Key Duties

• Coordinate and manage calendars for leadership by scheduling meetings and appointments.
• Organize meetings, prepare necessary materials, book conference rooms, and arrange catering services.
• Handle all travel logistics including booking flights and accommodations, as well as preparing itineraries and travel documents.
• Track multiple projects, gather updates across departments, and communicate on behalf of leadership via phone and email.
• Manage expenses through preparation of reports, receipt tracking, and compliance with company policies.
• Update and approve internal tools such as Rekonnect timesheets, Converge, and Happay on behalf of leaders.
• Offer general administrative support including seat reservations, document management like Statements of Work, and ordering office supplies.
• Welcome visitors and coordinate with stakeholders across various time zones and cultures.
• Create meeting agendas and document meeting minutes.
• Plan and oversee events such as Townhalls, CSR initiatives, celebrations, leadership and new joiner engagements.
• Prepare basic MIS reports, dashboards, and presentations for leadership.
• Engage proactively in strategic business initiatives, aiming for measurable impact.
• Identify and implement process improvements for routine administrative activities to optimize cost, time, and quality.
• Provide support to leaders operating across various time zones or those managing complex dual roles.

Qualifications

The candidate should hold a Bachelor's or Master's degree.