Publishing Assistant

About Vendome Press

Vendome Press is seeking an enthusiastic Publishing Assistant for a full-time position in Greater London. This role offers a unique chance to engage deeply with the full publishing lifecycle in a leading illustrated book publisher. The successful candidate will collaborate with senior staff from editorial, production, sales, marketing, and publicity departments and be involved in bringing high-quality, internationally distributed titles to market. This position is perfect for those aiming to establish a long-term publishing profession within a creative and fast-moving environment focused on illustrated content, design, lifestyle, and visual arts.

Responsibilities

• Manage the progression of multiple titles through the publishing process, ensuring smooth workflow and adherence to deadlines.
• Coordinate project schedules, monitor milestones, and maintain timelines across various books.
• Draft travel plans occasionally for authors and photographers.
• Prepare sales-related materials including sales sheets, copy, and relevant contract documents.
• Maintain professional communication with authors and contributors.
• Document editorial and project meetings, and follow up on key action items.
• Work with internal teams and external vendors to support production timelines.
• Assist with cost estimates, track expenses, and issue purchase orders as needed.
• Handle logistics such as courier services, shipping, and stock movement.
• Coordinate with distributors regarding purchase orders and ISBN assignments.
• Keep production documents and digital assets systematically organized.
• Support sales and marketing efforts including preparing seasonal sales presentations and organizing marketing collateral.
• Contribute to writing sales copy and positioning materials.
• Monitor sales data and assist with internal reporting.
• Assist publicity campaigns across print, digital, and social media platforms.
• Help organize press kits, mailings, and media contact lists.
• Maintain updated influencer and press contact databases.
• Coordinate event schedules for author appearances and media engagements.
• Compile and track media coverage and responses.
• Manage distribution of advance and complimentary book copies.
• Maintain office calendars, schedule meetings, and support general coordination.
• Organize files, databases, and shared resources for accessible team use.
• Facilitate smooth internal communication among departments to streamline operations.
• Provide general administrative assistance as required.

Candidate Qualifications & Skills

• Possess a Bachelor’s degree or equivalent professional experience.
• Exhibit excellent organizational skills with strong attention to detail and ability to meet deadlines consistently.
• Demonstrate superior written and verbal communication abilities.
• Capable of managing multiple projects simultaneously in a dynamic, fast-paced setting.
• Professional and discreet, working effectively both independently and collaboratively.
• Proficient with Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and Adobe Creative Cloud; some familiarity with Adobe InDesign is beneficial.
• Technically adept with a quick learning curve for new software and workflows.
• Interest in emerging technologies, including AI, with a readiness to learn and implement innovative tools in publishing workflows.

Professional Profile

• Proactive and flexible team contributor with a positive, problem-solving mindset.
• Reliable with a strong sense of task ownership and follow-through.
• Comfortable providing support across multiple departments and stakeholders.
• Passionate about books and the intricacies of the publishing process.