Executive Assistant to US CEO - Remote

Overview

Join our dynamic workforce to help shape the future of work. We are searching for a remarkable Executive Assistant who will be a key collaborator to the US CEO and spearhead operational progress within a growing global company. This role transcends traditional administrative duties by acting as a powerful enabler for executive effectiveness within a complex multinational setting.

About the Company

We are an AI-driven workforce management platform specializing in frontline industries, designed to enhance productivity and empower workers worldwide. Operating in multiple countries including the US and Europe, we leverage advanced technologies and smart AI to streamline recruitment, planning, performance, and communication processes for diverse sectors such as logistics, manufacturing, retail, and hospitality.

Cultural Environment

Our culture emphasizes innovation, analytical rigor, and inclusive collaboration, encouraging employees to take ownership and contribute meaningfully across global boundaries. We value empathy, honesty, and diversity, fostering an environment where authenticity drives collective success.

Responsibilities

• Serve as a trusted partner and gatekeeper for the US CEO, optimizing time management and fostering key relationships within the organization.
• Proactively identify and resolve obstacles, maintaining fluid cross-functional collaboration.
• Manage a complex executive calendar across various time zones, balancing key priorities including strategic engagements and travel commitments.
• Coordinate comprehensive domestic and international travel, managing itineraries and addressing disruptions in real time.
• Organize logistics for critical gatherings such as executive offsites, board meetings, and significant customer events.
• Prepare and polish executive-level communications, presentations, and internal employee messaging in the US branch.
• Support strategic planning by facilitating leadership meetings and tracking resulting action items to ensure accountability.
• Oversee special high-priority projects from conceptual stages through to execution.

Qualifications

• Minimum of five years' experience supporting senior executives in a fast-moving, high-growth global environment.
• Demonstrated skill in anticipating executive requirements, balancing multiple priorities independently with confidentiality.
• Expertise in managing multi-time-zone calendars and coordinating complex international travel logistics.
• Strong organizational abilities with a history of leading initiatives and a focus on detail.
• Outstanding communication skills, both written and verbal; proficient in Google Workspace or Microsoft 365.
• Bachelor’s degree is required.

Diversity and Inclusion

We are committed to equality and invite applicants from all backgrounds regardless of origin, race, disability, beliefs, or orientation. We embrace diverse viewpoints as a strength that drives innovation and success.

AI Use in Hiring

This recruitment process may incorporate AI tools to support evaluation steps, but all final hiring decisions are made by human reviewers. Candidates may request information about data handling procedures.