خامسا
- خبرة
- أربع سنوات فأكثر
- مرتب
- USD 70,000 – USD 80,000 / year
- الوظائف الشاغرة
- 1
- تم النشر
- ستارة
- وضع العمل
- في المكتب
- سيرة ذاتية
- مطلوب للتقديم
المسمى الوظيفي
Job Overview
Our client is looking for a highly efficient and proactive Administrative Assistant to support several executives across different departments. The successful individual will excel at managing priorities in a dynamic setting, anticipating needs, and providing thorough administrative assistance to multiple senior leaders.
Key Duties
- Offer extensive administrative support to multiple executives, juggling diverse deadlines and priorities.
- Handle complex and frequently changing schedules by organizing meetings, calls, and appointments.
- Act as the main liaison for internal and external communication on behalf of executives.
- Organize travel plans, itinerary details, and expense tracking.
- Create, format, and proofread a variety of documents including correspondence, presentations, and reports.
- Maintain confidential files and official records securely.
- Prepare materials for meetings such as agendas, notes, and follow-up documentation.
- Administer executive and office events coordination.
- Predict and manage executives' needs proactively amid shifting schedules.
- Compose and revise business correspondence with precise attention to detail.
- Develop briefing documents and presentations for executive sessions.
- Uphold confidentiality regarding sensitive company matters.
- Ensure smooth communication between departments by liaising on executives' behalf.
- Monitor project deadlines and confirm timely completion of action items.
- Support special projects and other assigned administrative tasks.
Requirements
- Minimum of four years experience in executive or senior leader support roles.
- Exceptional organization and time management capabilities paired with meticulous attention to detail.
- Strong communication skills, both written and oral.
- Ability to apply sound judgment, exercise discretion, and maintain confidentiality at all times.
- Expertise in Microsoft 365 suite including Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to multitask effectively and adapt quickly within a fast-paced atmosphere.
- Professional attitude with excellent interpersonal skills.
Compensation
The annual salary for this role ranges between $70,000 and $80,000.
Additional Information
The position is hybrid but primarily based in New York City. It requires collaboration across multiple divisions within the organization.