Administrative Assistant

Job Overview

Our client is looking for a highly efficient and proactive Administrative Assistant to support several executives across different departments. The successful individual will excel at managing priorities in a dynamic setting, anticipating needs, and providing thorough administrative assistance to multiple senior leaders.

Key Duties

• Offer extensive administrative support to multiple executives, juggling diverse deadlines and priorities.
• Handle complex and frequently changing schedules by organizing meetings, calls, and appointments.
• Act as the main liaison for internal and external communication on behalf of executives.
• Organize travel plans, itinerary details, and expense tracking.
• Create, format, and proofread a variety of documents including correspondence, presentations, and reports.
• Maintain confidential files and official records securely.
• Prepare materials for meetings such as agendas, notes, and follow-up documentation.
• Administer executive and office events coordination.
• Predict and manage executives' needs proactively amid shifting schedules.
• Compose and revise business correspondence with precise attention to detail.
• Develop briefing documents and presentations for executive sessions.
• Uphold confidentiality regarding sensitive company matters.
• Ensure smooth communication between departments by liaising on executives' behalf.
• Monitor project deadlines and confirm timely completion of action items.
• Support special projects and other assigned administrative tasks.

Requirements

• Minimum of four years experience in executive or senior leader support roles.
• Exceptional organization and time management capabilities paired with meticulous attention to detail.
• Strong communication skills, both written and oral.
• Ability to apply sound judgment, exercise discretion, and maintain confidentiality at all times.
• Expertise in Microsoft 365 suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to multitask effectively and adapt quickly within a fast-paced atmosphere.
• Professional attitude with excellent interpersonal skills.

Compensation

The annual salary for this role ranges between $70,000 and $80,000.

Additional Information

The position is hybrid but primarily based in New York City. It requires collaboration across multiple divisions within the organization.