Wedding Planning Assistant

About Alinato Events

Alinato Events, LLC is a seasoned event planning company in New York, boasting over seven years of expertise in orchestrating successful corporate and private events. The company collaborates with top-tier venues and vendors across New York City to craft polished and seamless experiences that enhance client brands, nurture relationships, and attract new audiences. Known for their meticulous attention to detail, they provide consultative and cooperative planning for a variety of impactful events in the metropolitan area.

Role Overview

The Wedding Planning Assistant is a part-time, hybrid position based in the New York City Metropolitan Area, requiring local candidates only. This role strikes a balance between on-site event participation and remote organizational duties. It involves assisting lead planners with coordinating wedding specifics, including maintaining event timelines, managing vendor data, and preparing necessary documentation.

Key Responsibilities

• Serve as a liaison by communicating with couples and vendors to confirm logistics and support design and décor preparations.
• Attend certain site visits and weddings, maintaining professional conduct throughout interactions with clients and vendors.
• Handle administrative duties such as updating planning platforms, compiling financial budgets, researching venues and suppliers, and assisting with post-event activities.

Required Qualifications

• Prior experience in event or wedding planning with residency in the New York City area is mandatory.
• Strong interpersonal and communication skills to collaborate effectively with clients, families, vendors, and venue staff.
• Ability to manage event budgets, timelines, and foresee logistical challenges with strong analytical skills.
• Competence in event and production scheduling to coordinate details and vendor deliveries efficiently.
• Professional demeanor with excellent written and verbal communication, coupled with critical thinking abilities.
• Flexibility to work non-traditional hours including evenings and weekends as events demand.
• Highly organized with attention to detail and capability to juggle multiple assignments concurrently.
• Familiarity with common office software and collaboration tools such as spreadsheets, shared calendars, emails, and event layout management applications.

Additional Information

This role requires candidates to be local to New York City Metropolitan Area. Applications submitted outside this platform will not be considered.