Sourcing Specialist

Role Overview

This role, working remotely within Canada, involves managing supplier relationships, contract lifecycle processes, and sourcing activities in a global and fast-paced environment. The Sourcing Specialist supports procurement operations by ensuring compliance with organizational policies, maintaining accurate supplier information, and coordinating contract administration.

Key Responsibilities

• Manage supplier contracts, documentation, and relationship records to adhere to organizational and client compliance standards.
• Assist in contract negotiations, organize bid events, and support sourcing initiatives by preparing necessary documents and materials.
• Coordinate contract modifications, renewals, service provider transitions, and supplier updates in collaboration with suppliers and internal stakeholders.
• Maintain precise supplier and contract data within procurement and data management systems.
• Ensure timely and accurate completion of supplier onboarding and due diligence processes.
• Administer various supplier files including contracts, insurance certificates, amendments, and official correspondence.
• Address queries related to contract processes and provide operational support via procurement technology platforms.
• Monitor and enforce sourcing and contracting policy compliance and governance standards.
• Collaborate with legal and risk management teams to guarantee contractual terms and updates conform to required standards.
• Maintain comprehensive, audit-ready records by tracking communications, approvals, and documentation.
• Support risk management activities concerning insurance certificates, compliance platforms, and supplier documentation.
• Serve as the initial contact for supplier compliance administration issues and facilitate resolution of exceptions.
• Prepare detailed requests for proposals (RFPs), including specifications, requirements, and bidding documents.
• Evaluate supplier bids, assist in negotiations, and help determine acceptable agreements.

Candidate Requirements

• Experience in procurement, sourcing, contract administration, supplier management, or related operational roles.
• Understanding of contract lifecycle management and supplier relationship management best practices.
• Familiarity supporting contract negotiations, bid processes, and RFP activities.
• Strong skills in managing documentation, ensuring data accuracy, and maintaining compliance.
• Experience with procurement systems, contract databases, or supplier management platforms.
• Knowledge of risk management procedures, supplier onboarding protocols, and compliance documentation.
• Ability to collaborate cross-functionally with legal, operations, suppliers, and business stakeholders.
• Excellent organizational abilities to manage multiple concurrent projects and deadlines effectively.
• Outstanding written and verbal communication skills.
• High attention to detail in maintaining accurate records.
• Analytical mindset for issue identification and process enhancement support.
• Ability to work independently in a remote setting while fostering strong stakeholder relationships.
• Must be authorized to work in Canada without sponsorship.

Compensation and Benefits

• Estimated annual salary range between $85,000 and $110,000 USD, contingent on qualifications, location, and market factors.
• Flexible remote work opportunities.
• Participation in a 401(k) plan with employer matching contributions.
• Comprehensive medical, dental, and vision insurance coverage.
• Paid parental leave at full salary.
• Paid time off and company-recognized holidays.
• Access to earned wages in advance via Daily Pay.
• Supportive work culture emphasizing employee wellness, career growth, and professional development.