Senior Executive Assistant

Overview

TISTA Science and Technology Corporation invites applications for the position of Senior Executive Assistant. This role encompasses a mix of administrative, analytical, and planning duties, requiring a self-driven professional who excels in managing and prioritizing responsibilities within a dynamic workplace.

At TISTA, employees engage in mission-focused work that positively impacts lives while collaborating with trustworthy colleagues and transparent leadership. The company supports career progression through continuous learning opportunities and internal mobility. TISTA values veterans and cultivates a people-first culture.

Employees benefit from healthcare options above industry standards, opportunities for remote work, paid leaves, training and certifications, flexible spending and healthcare savings accounts, life and disability insurance, 401K matching, tuition reimbursement, employee assistance programs, military leave, paid holidays, and additional advantages.

Primary Duties

• Participate in designated meetings, providing accurate and concise notes.
• Distribute meeting minutes promptly to all relevant attendees.
• Assist in managing meeting documentation via SharePoint.
• Facilitate meeting arrangements such as preparing agendas, templates, and materials.
• Coordinate scheduling of recurring and spontaneous meetings for leadership teams.
• Manage meeting invitations and monitor any updates or modifications.
• Maintain well-organized calendar entries and resolve scheduling conflicts efficiently.
• Support the preparation and updating of weekly presentation decks using standardized templates.
• Gather and organize basic datasets for presentations, including events and data calls.
• Archive presentations and related documents in an orderly fashion.
• Oversee tracking and reminders for weekly briefings and deliverables.
• Help maintain team activity trackers and spreadsheets.
• Monitor shared mailboxes and appropriately forward requests.
• Ensure accurate recording of employee timecards in VATAS.
• Review and verify timesheet completion and accuracy.
• Assist in payroll processes under supervision.
• Demonstrate professional conduct with both staff and clients.
• Organize and file preparatory materials and other documents under senior manager guidance.
• Respond promptly to inquiries from senior management.

Candidate Qualifications

• At least five years of relevant experience.
• Outstanding oral and written communication capabilities.
• Strong interpersonal skills.
• Proven ability to handle confidential company information discreetly.
• Excellent organizational abilities with proactive work prioritization.
• Competency in research and analytical tasks.
• Capacity to work autonomously.
• Strong attention to detail combined with analytical aptitude.

Educational Requirements

• Bachelor's degree in a business-related field preferred.
• An alternative qualification route includes eight additional years of pertinent experience in place of a degree.

Security Clearance

• Possession of a current VA Clearance is preferred.
• Capability to obtain Moderate Background Investigation clearance is required.

Work Location

This role is fully remote within the United States.

Compensation

• Compensation ranges from $38,145 to $54,625 annually.
• Final salary depends on a comprehensive assessment of skills, experience, qualifications, and geographic location.
• Opportunities for bonuses may be available for eligible roles.
• Staff have access to TISTA's extensive benefits program.