Project Coordinator

About Bay Hill Contracting Ltd.

Bay Hill Contracting Ltd. specializes in electrical contracting with expertise in street lighting, traffic signals, intelligent transportation systems (ITS), sign and sign bridge installations, high mast lighting, seismic systems, and high voltage specialty projects. The Civil and Electrical divisions collaborate closely to deliver efficient, coordinated electrical infrastructure projects. The company has successfully completed projects across numerous municipalities including Pemberton, Hope, Greater Vancouver Regional District, and Vancouver Island. The organization prides itself on a culture of dignity, pride, and family, focusing on safe, quality, and effective installations.

Position Overview

The Project Coordinator role is a full-time, on-site position located in the Greater Vancouver Metropolitan Area. The coordinator will facilitate project planning, scheduling, and operational execution for civil, electrical, and high voltage installations, ensuring project milestones are met within scope and deadlines.

Key Responsibilities

• Prepare and maintain comprehensive project documentation and schedules.
• Track milestones, deliverables, and manage on-site coordination with supervisors, engineers, subcontractors, and suppliers.
• Assist in procurement activities and monitor material availability.
• Organize project meetings, and produce updated records and reports regularly.
• Support compliance with safety protocols and quality standards on active job sites.
• Address project-related issues or changes promptly as they arise.
• Facilitate clear communication between clients and internal project stakeholders, ensuring alignment on objectives.

Qualifications & Skills

• Demonstrated organizational and project coordination experience, including scheduling and documentation control.
• Ability to effectively manage communications and collaborate with multidisciplinary teams including clients, contractors, and suppliers.
• Proficiency with project management software and office suites such as MS Office and spreadsheet tools; familiarity with electrical or construction workflows is advantageous.
• Understanding of infrastructure or construction project environments, particularly electrical, civil, or transportation sectors.
• Strong attention to detail, problem-solving capacity, and capability to work under pressure on-site to meet deadlines.
• Effective written and oral communication skills for reporting and correspondence purposes.
• Post-secondary education in project management, engineering technology, construction management, or a related field is preferred; relevant experience will also be considered.
• Knowledge of workplace safety requirements and commitment to comply with company and regulatory safety standards; prior experience on active construction sites is a plus.