Project Administrator (Buildertrend & Operations Specialist) - Remote

About the Role

As a Project Administrator skilled in Buildertrend and operations, you will play a crucial role in supporting premier residential custom home builders and upscale renovation companies to ensure their construction projects proceed smoothly. Your key focus will be managing digital job sites, maintaining schedules, and operational processes with flawless precision to prevent any workflow interruptions.

Key Responsibilities

• Serve as the operational hub using Buildertrend by setting up project files, managing drawing logs, and ensuring organized workflows so onsite teams have immediate access to accurate project information.
• Maintain timeline accuracy by converting master schedules between Microsoft Project and Buildertrend, reflecting real-time progress and upcoming tasks.
• Prevent project setbacks by gathering Requests for Information (RFIs), assembling submittal packages, and monitoring material selections to avoid downtime for field superintendents and suppliers.
• Uphold operational accuracy by auditing daily logs and validating subcontractor and supplier invoices against completed schedule phases.

Candidate Profile and Requirements

• Strong knowledge of residential construction phases and terminology, with exceptional attention to detail in spotting schedule deviations and managing multiple moving elements.
• Excellent communication skills in English, both written and verbal, to coordinate effectively with project managers, field personnel, and external trade partners.
• Highly organized and dependable in handling administrative workflows, ensuring that items such as RFIs and material approvals are diligently tracked and completed.
• Hands-on experience with Buildertrend for project management, proficiency interpreting Microsoft Project schedules, and advanced skills in Excel or Google Sheets along with collaboration platforms like Slack.
• Work from a dedicated, distraction-free home office within the Philippines equipped with high-performance computer, dual monitors, reliable high-speed fiber internet with backup, and noise-cancelling headset.

Compensation and Benefits

• Comprehensive health insurance coverage enabling you to focus on work worry-free.
• Group Life Insurance providing an additional layer of security for you and your family.
• Paid leave credits to support work-life balance and personal well-being.
• Full government-mandated benefits are administered promptly and accurately.
• Performance-based incentives to reward your contributions.
• Overtime pay for extra hours and additional night differential compensation for late shifts.
• Annual 13th Month Pay as a bonus recognizing your yearly efforts.