Pre-Closing Coordinator

Job Overview

AnnieMac Home Mortgage seeks a dedicated full-time Pre-Closing Coordinator to manage mortgage loan files from initial intake to the stage of clear-to-close and closing preparation. This vital role blends duties related to loan file opening with detailed pre-closing coordination to guarantee that all critical documents — including title, insurance, appraisals, closing statements, and contact information — are complete, accurate, and accessible early in the process. The ultimate goal is to streamline the timeline by enabling underwriting, processing, and closing tasks to proceed concurrently rather than sequentially.

Key Responsibilities

• Oversee assigned mortgage loan files throughout the full lifecycle from opening to clear-to-close.
• Conduct thorough reviews to confirm file completeness, accuracy, and readiness for closing.
• Detect and flag any missing, inaccurate, incomplete, or outdated required documents that could hinder closing.
• Track and manage outstanding conditions, documentation, fees, disclosures, and closing prerequisites.
• Liaise effectively with loan officers, processors, closers, attorneys, title companies, insurance agents, and other involved parties.
• Ensure consistent and timely follow-up on pending requests and promptly escalate unresolved or urgent issues.
• Verify that borrower, property, transaction, and third-party contact details are correct and up-to-date.
• Review and validate title, insurance, appraisal data, and preliminary closing figures for accuracy.
• Assist in resolving title-related, processing, and pre-closing issues and conditions.
• Guarantee proper maintenance and availability of required documentation for review at all stages: processing, underwriting, and closing.
• Maintain detailed and accurate file notes, status updates, and follow-up logs.
• Regularly communicate file progress, pending requirements, and potential risks to relevant team members.
• Ensure loan files satisfy defined Closing Ready criteria prior to final underwriting approval.
• Organize and coordinate closing logistics once loans receive clear-to-close status.
• Manage multiple loan files efficiently, prioritizing based on closing dates, urgency, and risk factors.
• Maintain a minimum 75% Closing Ready rate for eligible loans assigned.
• Meet all established deadlines for follow-ups and assigned tasks.
• Identify potential last-minute issues early to reduce delays caused by missing or inaccurate items.
• Provide professional and timely communication among internal teams and external partners.
• Complete all mandatory company training within specified timeframes.