Payroll Analyst

Role Summary

We are looking for a detailed and proficient Payroll Analyst to oversee accurate, punctual, and compliant payroll operations primarily within the United States and additionally support multiple countries. This position manages the complete payroll process, including administration of Workday Payroll and Time Tracking systems, troubleshooting complex payroll issues, conducting audits and reconciliations, and ensuring adherence to payroll tax laws. The role demands excellent analytical capabilities, solid payroll experience, strong collaboration with HR, Finance, and other departments, and a drive to continuously improve processes to boost efficiency and control while supporting global payroll strategies.

Key Responsibilities

• Manage full-cycle payroll processes for U.S. employees and assist with payroll tasks internationally.
• Perform in-depth analysis of payroll data to spot inconsistencies, identify root causes, and resolve issues accurately within set deadlines.
• Verify payroll inputs such as earnings, deductions, taxes, garnishments, and one-time payments to ensure compliance with company policies and legal standards.
• Execute payroll report analysis and reconciliations, including gross-to-net balancing, tax account reconciliations, and validation of time-to-payroll data.
• Handle off-cycle payrolls, adjustments, employee terminations, and final pay processes in compliance with regulations.
• Maintain strict adherence to payroll calendars, checklists, and sign-off procedures to consistently meet deadlines.
• Support compliance efforts with federal, state, and local payroll tax regulations and wage-hour requirements.
• Participate in quarterly and year-end payroll activities, including W-2 processing, audits, tax reconciliations, and required reporting.
• Assist in both internal and external payroll audits by maintaining thorough and accurate payroll documentation.
• Administer Workday Payroll and Time Tracking modules, managing payroll processing, time entries, approvals, and rule configurations.
• Contribute to configuration, testing, troubleshooting, and enhancement of Workday Payroll and Time Tracking following change management processes.
• Maintain comprehensive payroll and timekeeping reports such as year-to-date earnings and exception reports.
• Collaborate with HRIS and Payroll Manager on system enhancements, testing, and release activities.
• Audit and reconcile timekeeping data for accuracy and policy compliance.
• Respond promptly to payroll queries from staff and supervisors while delivering outstanding customer service.
• Act as secondary contact managing payroll-related communications through the allotment inbox.
• Identify and implement automation and continuous improvement initiatives for payroll and timekeeping processes.
• Develop and keep updated payroll procedures and documentation to ensure process consistency and facilitate cross-training.
• Engage in cross-departmental projects and fulfill other duties as assigned by management.

Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related discipline preferred.
• Minimum of five years of progressive payroll experience with at least three years using Workday payroll modules.
• Comprehensive knowledge of U.S. payroll tax compliance requirements.
• Advanced Microsoft Excel skills, including PivotTables, VLOOKUP, and database management.
• Strong capability in report generation and data analysis.
• Proven expertise in handling complex global payroll systems with a focus on precision and detail.
• Excellent analytical thinking, problem-solving aptitude, and communication skills, maintaining confidentiality and integrity.
• Ability to succeed in a fast-paced international environment and foster effective cross-cultural collaborations.
• Capacity to operate independently with minimal oversight.

Compensation and Benefits

The annual base salary ranges between $80,000 and $84,000, with final offers based on candidate education, experience, skills, internal salary equity, and regional market data. The company reserves the right to adjust the salary range at any time.

Benefits include:

• Remote working opportunities.
• Comprehensive health insurance starting from the first day of employment.
• A $100 monthly fitness allowance, a tuition reimbursement program, and enhanced mental health resources.
• 401(k) plan featuring a generous company match plus annual profit-sharing contributions subject to company performance.
• Paid time off including PTO, floating holidays, wellness days, and birthday leave.