Office Support Executive

About the Role

We seek a reliable and self-driven Office Support Executive capable of overseeing daily office operations independently. The role demands a proactive, organized individual who can manage both office administration and external field activities effectively.

Key Responsibilities

• Ensure seamless daily functioning of the office, including opening and closing as scheduled.
• Maintain cleanliness, hygiene, and upkeep of office premises by coordinating with housekeeping and maintenance personnel.
• Manage attendance by monitoring employee entry and exit, enforcing punctuality and discipline.
• Maintain records of visitors and monitor their activity within the office.
• Maintain inventory of office supplies such as stationery, pantry items, ID/access cards, and consumables, keeping accurate records and issuing assets as needed.
• Coordinate repairs and upkeep of office equipment.
• Conduct official errands including visits to banks, government bodies, courier services, and vendors for document handling and collections.
• Liaise with vendors and service providers to ensure proper functioning of office infrastructure.
• Manage petty cash tasks and maintain important office documentation.
• Support human resources and management with administrative tasks and be available for urgent office needs.
• Take complete ownership of office-related activities with minimal supervision.

Required Qualifications and Skills

• Minimum graduate education preferred.
• Fluent communication in Kannada, English, and Tamil is an advantage.
• Strong presence of mind with good observational skills.
• Responsible, disciplined, punctual, and trustworthy personality.
• Ability to multitask and maintain confidentiality.
• Basic proficiency in Microsoft Office (Word, Excel) and email usage.
• Problem-solving attitude with professional conduct.

Experience and Personal Attributes

• 2 to 5 years of experience in office administration, facilities management, or related administrative roles.
• Experience coordinating vendor relations and field assignments is preferred.
• Honest, proactive, mature, and well-groomed with a positive approach.
• Capable of independent work and good decision-making.