Office Manager

Role Overview

This position is for an energetic, digitally confident Office Manager to support the daily running of a fast-moving technology business in Dubai. The role is central to keeping people, systems, and processes aligned in a collaborative, agile environment.

You will help the company grow by overseeing workplace operations, digital tools, vendor relationships, and senior-level administrative support. The goal is to build an efficient, connected, and high-performing office experience for both on-site and hybrid teams, while improving operations through smarter processes and technology-enabled solutions.

Office and Workplace Operations

• Run the day-to-day operations of the Dubai office so the workspace remains organised, professional, and efficient.
• Coordinate facilities, maintenance, security, cleaning, parking, and workplace health and safety.
• Keep meeting rooms, shared areas, and office equipment in working order.
• Handle office supplies, stock tracking, and purchasing to support business needs.
• Look for ways to improve workplace efficiency and the overall employee experience.

Executive and Administrative Support

• Support senior leaders with administration, including complex calendar coordination when needed.
• Arrange domestic and international travel such as flights, hotels, visas, transport, and travel schedules.
• Coordinate leadership meetings, board sessions, town halls, and company-wide events.
• Draft agendas, presentations, meeting notes, and action trackers.
• Manage sensitive documents and correspondence with professionalism and strict confidentiality.

Facilities and Vendor Coordination

• Maintain working relationships with landlords, building teams, and external service partners.
• Identify, negotiate with, and manage contracts for office suppliers and vendors.
• Track service delivery and make sure vendors meet agreed standards.
• Coordinate repairs, upkeep, renovations, and other workplace improvement work.

Procurement and Budget Handling

• Oversee office operating budgets and administrative spending.
• Work with Finance to process purchase orders, invoices, and supplier payments.
• Find opportunities to reduce costs without affecting service quality.
• Ensure procurement activities follow company policy.

Employee Experience

• Support onboarding and exit processes, including desk setup, equipment coordination, and office introductions.
• Plan engagement activities, celebrations, wellbeing initiatives, and team events.
• Serve as the main contact for office-related employee requests and workplace support.
• Help maintain a friendly, collaborative, and inclusive office culture.

Operational Excellence

• Create and update office policies, procedures, and operational records.
• Lead improvement initiatives that increase efficiency and productivity.
• Keep accurate records of office contracts, inventories, and documentation.
• Ensure compliance with company policies, safety requirements, and local regulations.

Qualifications and Experience

• A bachelor's degree in Business Administration or a similar field is preferred.
• At least 5 years of experience in office management, workplace experience, executive administration, or business operations.
• Background in technology, SaaS, fintech, or a multinational company is strongly preferred.
• Solid experience in office operations, facilities, procurement, and vendor management.
• Experience supporting senior executives will be an advantage.
• Strong planning, organisation, and project coordination skills.
• Excellent communication and stakeholder management abilities.
• Ability to handle confidential information with discretion.
• Comfort using Microsoft Office 365, Google Workspace, and tools such as Microsoft Teams, Slack, or Zoom.